mary dawidziuk

• Implement, plan and coordinate the University Alumni Relations (UAR) Events Program and specifically School of General Studies (GS) programming and social events
• Assist UAR in the implementation of programming and communications pieces while working closely with the GS Alumni Association & Student Council and the Columbia Alumni Association (CAA) Committees, and the Financial Management and Planning unit
• Act as a liaison to the Deans, Directors, University Officials and Volunteers
• Work closely with GS to create effective strategic marketing using the online community (OwlNet) and the alumni magazine
• Coordinate with Development Officers and GS Dean of Students as well as GS Communications Office to highlight prospects,
• Work closely with Associate Directors to support initiatives established as part of Columbia University's comprehensive reorganization of its alumni relations program
• Develop marketing and outreach plan for the UAR

• Monitor Principal's incoming emails throughout the day and printing or screening as needed
• Prioritize all incoming telephone calls
• Prepare travel arrangements and coordinate/manage all travel logistics
• Manage expense reports
• Maintain a detailed list of contacts to provide Principal when needed
• Interface with corporate and personal contacts (including on the phone, in-person, and over email) in a polished, professional, and discreet manner
• Prepare detailed scheduled of appointments/logistics for Principal's work day
• Managing the flow of the Principal's schedule
• Liaise with entire design and administrative staff to schedule meetings
• Liaise with Public Relations representative to schedule interviews, photo shoots and press events

Coordinate lectures, client presentations, award ceremonies and all public appearances

• Responsible for screening calls, arranging meetings, travel arrangements and events
• Scheduling and manage the CEO’s personal and business calendars, ensuring there are no scheduling conflicts
• Prepare and format information for internal and external distribution (letters, memos, emails, transcribing dictation)
• Manage the flow of information to members of the executive leadership team
• Maintain and file company records
• Responsible for correspondence on the CEO’s behalf
• Work closely with the CEO’s other two assistants to ensure timely handling of calendars, conference calls, etc.
• Handle sensitive documents while maintaining confidentiality and exercising discretion
• Responsible for research pertaining to specific assignments and projects

• Worked closely in collaboration with the PCI Director
• Close collaboration with renowned NY cultural institutions such as: The Lincoln Center, BAMcinematek, MoMA, MoMI, JCC in Manhattan, Film Forum, Anthology Film Archives; La MaMA, St. Ann’s Warehouse, Battery Dance Company, DanceUSA, and their curators on projects and events devoted to Polish cinematography and Polish Performing Arts
• Developed working relationships with various film festivals in New York such as NYFF, NYJFF, Tribeca, ReelAbilities at JCC and present Polish productions at those festivals
• Prepared and edited promotional materials (press releases, e-blasts) with regard to PCI film programming; collaborate with the media (The New York Times, The Variety, Slate, The Voice, etc., as well as Polish media outlets); document and archive all PCI film-related activity
• Prepared bilateral agreements between PCI and its institutional partners, including financial terms of contract negotiations
• Provided assistance in executing the mission of PCI in New York, including but not limited to planning and implementation of projects promoting Polish film and theater culture in the US
• Served as the main liaison between a senior executive, board members and direct reports
• Provided data for quarterly and yearly plans and reports, including project budgeting, acquisition of funds for programming
• Drafted confidential correspondence, edited documents, took and transcribed minutes of meetings
• Arranged and coordinated study visits to Poland for curators from NY institutions

• Built and maintained relationships between PCI and its institutional and individual partners both in the US and overseas, liaison between those institutions, assisted in organizing international projects
• Other ad hoc responsibilities, including assistance in planning an extracurricular agenda for the Polish Presidential couple and other dignitaries from the Polish Government during their visits to NY
• Involved in close collaboration with PCI Director in executing day-to-day tasks, booking itineraries, performing general secretarial duties and other tasks as deemed necessary for the timely fulfillment of PCI’s objectives
• Assisted the Chief Administrative Officer in administrative/financial matters
• Managed institute’s telephone lines and main email account, entailing bilingual oral and written communication with institutions and artists in Poland and the US
• Handled all PCI’s correspondence, including classified mail from the Polish Ministry of Foreign Affairs
• Sent PCI newsletters, press releases and mailings about PCI programs and events
• Updated PCI’s electronic data base
• Managed PCI’s promotional materials
• Maintained a variety of complex records and files of a highly confidential nature.
• Acted as liaison between department heads and their staff in matters involving the executive, including meetings, documentation and activities requiring authorized actions
• Handled projects as assigned, work independently with minimal supervision.
• Received and screened communications to the VP including calls and emails
• Independently composed memos, letters and other correspondence as needed for the executives

Dual Bachelor’s and Master’s Degree in English (American Studies)