Jackie Francis
Executive Assistant / HR Coordinator
Summary
I am a seasoned, successful and motivated Executive Assistant with experience working with high level executives in the metals, entertainment, aerospace, real estate and financial industries. While at my last employer, Reliance Steel & Aluminum Co., a Fortune 500 company [NYSE: RS], I was the assistant to the CEO, President & COO, CFO, three Sr. Vice Presidents and the Board of Directors prior to moving to the Human Resources department. I was the liaison with our subsidiary Presidents and Division Managers on a daily basis as well as communicated and routed calls from investors, both institutional and individual. During my tenure, I developed a very good rapport with the senior executives, supervisors, peers and outside vendors while understanding and taking into consideration different communication styles and backgrounds. Having spent time in several C-Suites and HR, I have dealt with highly confidential information and have coordinated, juggled, prioritized and delivered on several concurrent, time-sensitive projects. I have many years of experience with heavy calendaring, coordinating events, composing correspondence, creating and updating databases and extensive lists. I have a wealth of knowledge and am consistently looking to increase my skill set, look for further challenges and learning opportunities.
Experience
HR Coordinator
Reliance Steel & Aluminum Co. / Los Angeles, CA
- Set up and monitored the outreach program for the corporate office and 25 divisions. Worked with the office managers to develop relationships with outside entities which would help attract and recruit veterans, minorities and disabled candidates.
- Completed the annual EEO-1 reports for the corporate office, the divisions and 50 subsidiaries.
- Monitored, developed and maintained the applicant tracking log (spreadsheet), for the corporate office and the divisions, so the year-end data was gathered and completed for the following year’s Affirmative Action Plan.
- Coordinated, gathered and maintained AAP pre- and post-offer applicant documentation, such as Voluntary Self-ID forms and EEO job posting requirements.
- Revised the majority of the HR documents.
Executive Assistant
Reliance Steel & Aluminum Co. / Los Angeles, CA
- Coordinate and manage the complex and frequently changing travel arrangements for the CEO, President, CFO and Sr. Vice Presidents.
- Manage all arrangements for two annual meetings for our division Managers and subsidiary Presidents and Managers (approximately 200 guests), our Annual Shareholder's Meeting, quarterly Board of Directors meetings and our office Christmas luncheon.
- Provide administrative functions for the directors, principals and key managers.
- Manage corporate print subscriptions for industry publications.
- Process travel expenses and reimbursements for six senior executives.
- Send out all certified mailings for our Tax Department which includes quarterly filings, tax returns and other miscellaneous correspondence for over 200 subsidiary locations.
- Point of contact at the corporate office for questions from our divisions and subsidiaries.
- Answer all calls for the CEO, President, CFO and Sr. Vice Presidents and direct them to the appropriate department.
Executive Assistant
The Walt Disney Company / Glendale, CA
- Managed and analyzed the finances for six offices worldwide.
- Paid department bills through SAP.
- Created presentations using PowerPoint, Word and Excel.
- Provided administrative functions for the Director and Managers.
Executive Assistant
Colony Northstar / Los Angeles, CA
- Maintained a spreadsheet of active and prospective acquisition deals.
- Organized all acquisition-related information into the file structure database.
- Attended a real estate financial modeling class.
- Provided internet research for possible acquisition of office buildings and luxury hotels.
- Provided administrative functions for the Director.
Executive Administrator
First-Tier Biotechnology Partners LP / Santa Monica, CA
- Created and maintained portfolio performance Excel spreadsheet linked to a stock pricing program.
- Provided tax coordination for partnership and payroll.
- Responsible for payroll and accounts payable.
- Generated business correspondence, including quarterly performance letter.
- Distributed marketing materials to clients.
Executive Administrator
First-Tier Biotechnology Partners LP / Santa Monica, CA
- Created and maintained portfolio performance Excel spreadsheet linked to a stock pricing program.
- Provided tax coordination for partnership and payroll.
- Responsible for payroll and accounts payable.
- Generated business correspondence, including quarterly performance letter.
- Distributed marketing materials to clients.
Executive Assistant
Kistler Aerospace Corporation / Los Angeles, CA
- Assisted in gathering information for company fund raising.
- Created and modified large PowerPoint presentations for management, clients and potential investors.
- Schedule meetings, maintained calendars, composed correspondence and processed expense reports.
Administrative Assistant
Donaldson, Lufkin & Jenrette / Century City
- Analyzed annual and monthly gross production for account executives producing over one million in commissions.
- Provided wide range of business and statistical analysis.
- Generated reports on all syndicate shares for executive review.
- Acted as information resource and analyst for all departments.
- Responsible for training staff in Microsoft Office programs and the Internet.
- Scheduled and arranged conferences, inside and outside, the office from five to over 50 attendees.
Education
Missouri State University
Management, Finance
Skills
