Alina Vaida

• Credit card reconciliation
• Cost allocation and coding via Concur
• Analysis and logging of claims, ready for Paprika entry
• In charge of expenses and approval
• Managing the front desk staff
• Management of month end reporting and all office expenses
• Invoice and Purchase Order reconciliation
• Responsible for obtaining and imputing the Supplier Bank Details and NDA forms
• Assist with all ongoing operations procedures on-site and Health and Safety Related
• Assisting the HR department, with monitoring absence leaves and help with the induction of new starters and recruiting
• Assisting the Leadership Team with managing and implementing new process across the organisation
• General office administration and support across the business

- Meet, greet and assist visitors, occupiers and clients
- First point of contact for general enquiries
- Administrative duties management related
- Responsible for the Fire Log Books, Water Hygiene Books and the Health and Safety ones
- Responsible for contractor Health and Safety induction forms and ensuring that Health & Safety is not compromised
- Diary and inbox management
- Basic book keeping
- Assisting with occupiers’ events
- Identify facilities issues and log them via help desk
- Keep track of reactive jobs
- Monitoring the work staff
- Assist facilities team with managing a vast portfolio in Central London
- Responsible for orders of office supply and maintenance of stock levels
- Responsible for access levels on the site

- Diary and inbox management
- Event coordination
- Writing newsletters
- Ad hoc personal and business related tasks
- Booking international travel and accommodation
- Preparing timesheets and expense records
- Assisting a team of 8