Ahmed Hegazy

• 6+ years (typical) in the engineering and construction industry at the largest project in the Middle East (Riyadh Metro Project)
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings (such as: EDR, SDR, AS-BUILT, RPT, ETR, ECA, ESP, FCD, NCR, MAR, CWP, ITP, JHA,WIR,IRF,MST,RFI..etc.) and commercial correspondence
• Develop and maintain document control processes for the efficient management and handling all outgoing / incoming submissions.
• Ensure that all the relevant Project documentation are registered / maintained & Updated in the electronic Document Management System (EDMS)
• Develop Photocopies / Binding and transmitting of documents as part of client’s submission
• Understand and manage Client EDMS system (ACONEX)
• Assist with the general project administration
• Liaise with Project Management & team, Design Centers (AECOM), Client and Sub-contractors effectively and resolve problems and issue’s relating to documentation
• To maintain a safe and secured working environment within Document Control
• Monitor and supervision of the work being undertaken by subordinates, taking any necessary remedial action to ensure full compliance with all relevant standards and procedures.
• Perform quality control checks to ensure Company generated documents comply with Company and Client document management system
• Distribute documentation to the project team in a timely and accurate manner
• Expedite and track status of all documents reviewed internally by the Project
• Prepare and maintain Document Distribution Matrix (DDM) for the project.
• Maintain confidentiality around sensitive information and terms of agreement

• Provide support to management in overseeing the day to day requirements related to project planning and coordination with the various stakeholders
• Plan and coordinate activities for timely completion in coordination with the various stakeholders
• Work with the department manager on change order activities, project tracking, and document control activities
• Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of documents (Internal and External)
• Ensuring all management system documentation is the current version and easily accessible
• Develop progress reports to management
• Review contract requirements and process invoices in timely manner
• Providing administrative support
• Recording, checking and tracking all incoming and outgoing project correspondences /documents (Emails, Memos, proposals, change orders, variations, claims, Letters, Permits, Invoices, Contracts...etc.)
• Arranging transportation for employees and monitoring vehicle availability status as required on day to day activities

• Preparing all marketing materials including Proposals, Brochures, offering packages and presentations
• Interfaces directly with clients, including resolving routine issues, gather documentation and information and responding to both routine and non-routine inquires
• Ensuring all required signatures and initials appear on the contract.
• Verifying all necessary contract addenda inclusion.
• Filling out commission disbursement forms.
• Opening and updating a title search file.
• Sending contract copies to the buyer & seller
• Creating a transaction contact information list of all parties.
• Making a web-based transaction management file agents and clients access.
• Uploading documents for shared viewing.
• Ensuring every party receive the necessary paperwork.

Faculty of Law - Ain Shams university, EGY