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Executive Assistant
Autodesk
San Francisco, CA, United States
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Executive Assistant
Location: San Francisco, CA- United States
Job ID: 19WD31440
Position Overview
Looking to be the EA to an executive who leads a high-energy, global team in one of the world’s most innovative companies? If so, meet Autodesk. Learn why Autodesk is ranked a top place to work by Fortune, Forbes, Glassdoor, and others: Top 7 Reasons You Should Work at Autodesk.
Autodesk is looking for an executive assistant to provide administrative support to the VP of Customer Retention and Engagement (CRE). This role requires a savvy blend of facilitation, negotiation, and liaison skills. It entails managing details in a time-sensitive and confidential manner.
Responsibilities
• Develop and maintain positive working relationships with staff, internal departments and outside parties, including high-level contacts of a sensitive nature
• Maintain confidential material related to employees and company operations
• Work closely with VP to manage and maintain complex, busy calendar
• Plan and coordinate events and meetings onsite and offsite, including research and preparation of meeting materials. Coordinate meeting logistics, location, and rates
• Make business travel arrangements and manage and communicate travel itineraries. Work closely with Corporate Travel to schedule and change itineraries-In some cases, may travel with Executive
• Coordinate recruiting and onboarding process of new hires
• Coordinate and compile feedback for staff member performance reviews
• Monitor phones and voicemail systems and answer or re-directs calls
• Pro-actively escalate issues that need immediate attention
• Maintain email aliases, distribution lists and shared directories, including maintaining permissions.
• Track VP’s expenses and generate expense reports.
• Monitor and approve purchasing transactions for organization as appropriate
• Draft business correspondence and emails
• Work with facilities department to coordinate space planning for group
Minimum Qualifications
• Minimum 6+ years administrative/executive secretarial position in corporate setting
• Associate degree in Business or Secretarial Science, or equivalent experience
• Thorough knowledge of administrative practices and procedures
• In-depth knowledge of company protocol and business needs and the ability to work within a matrix organization
• Thorough knowledge of office management practices and procedures
• Exceptional follow-through and organizational abilities
• Proven ability to work at an Executive level to assess business priorities and make recommendations
• Excellent oral and written communication and interpersonal skills
• Proven and successful team player and team building skills
• In-depth knowledge and proficiency of MS Office, including Outlook, Excel, Word and PowerPoint, along with SharePoint, Office Communicator, Live Meeting and Telepresence systems
• Proven ability to manage small projects, work under pressure and consistently make deadlines
• Able to handle sensitive information with a high degree of confidentiality
• Abundant flexibility, determination and ability to stand up to strong personalities
• Able to work non-standard, flexible work hours as required
• Technically Savvy
• Able to work in a fast paced ever changing environment
About Autodesk
With Autodesk software, you have the power to Make Anything. The future of making is here, bringing with it radical changes in the way things are designed, made, and used. It’s disrupting every industry: architecture, engineering, and construction; manufacturing; and media and entertainment. With the right knowledge and tools, this disruption is your opportunity. Our software is used by everyone - from design professionals, engineers and architects to digital artists, students and hobbyists. We constantly explore new ways to integrate all dimensions of diversity across our employees, customers, partners, and communities. Our ultimate goal is to expand opportunities for anyone to imagine, design, and make a better world.