This job has expired, please see additional jobs below
Manager, Special Events
The Cosmopolitan of Las Vegas
Las Vegas, NV, United States
Job Details - this job has expired, please see similar jobs below
Job Description
The Special Events Manager is responsible for engaging and entertaining. This leader is tasked with generating and managing all special events for Casino Marketing, International Marketing, Slot Marketing and other departments as requested.
PRIMARY JOB DUTIES:
Duties include, but are not limited to, the following:
• Collaborate with senior Casino, International and Slot executives to create and implement gaming tournaments such as Blackjack, Baccarat, Giveaways, Drawings, Slot Tournaments, Galas, Sport Viewing Parties, Host Parties and other various miscellaneous events.
• Develop, manage and handle financial logistics for event including event budgets, monitoring spend during the planning process and accurately report post event expenses.
• Well-experienced in contract negotiating, implementing and overseeing all contracts as per legal guidelines.
• Ensure that vendor contracts are current and copies are maintained.
• Ensure that all vendors, staff, and entertainment comply with the terms of executed contracts/purchase orders.
• Coordinate with contracted vendors for the set up and breakdown of all rentals.
• Responsible for creating and maintaining floor plans/layouts compliant with safety and fire regulations and communicates with appropriate departments.
• Work directly with décor companies for the creation, design, installation and ensures their events are excellently executed.
• Serve as liaison between marketing department and internal departments (PSAV, PAD, IT, Cage, Banquets, F&B, Warehouse, Facilities, Security, etc.) as well as, florists, décor vendors, photographers, entertainment, and all outside vendors.
• Coordinate and manage all support departments prior to and during functions.
• Responsible for working with the Audio Visual team on lighting for events.
• Act as the on-site contact for event set up through completion for all parties.
• Occasionally required to assist with special event set up such as; place chairs, linens, furniture adjustment, taping cords, pushing carts, etc.
• Manage a variety of events tasks to include event design/theme, timelines, event production, tracks event responsibilities, staff scheduling, menus requests, implements logistics, vendor scheduling, dock utilization, décor company support and provides approvals on purchase orders, banquet event orders, logo usage, event spend, etc.
• Manage the request, proofing and delivery of event collateral (welcome letters, credentials, signage, etc.) with attention to budget. Implement copy writing and editing skills when reviewing collateral and manages throughout delivery.
• Collaborate with senior executives to transcribe rules for all gaming tournaments and ensures that all gaming rules and regulations are understood and abided by all.
• Lead meetings and discussions with internal staff and executives.
• Review and oversee all event collateral provided by the Coordinator(s) for each event as required (i.e. purchase requisitions, samples, event files, furniture, linen, correspondence, tournament collateral, gift selection, entertainment and food & beverage).
• Cultivate and maintain relationships with vendors.
• Responsible for monitoring convention space for approaching events.
• Manage and train Special Events Coordinator(s) and on-call Representative(s) for assigned events and routine office operations.
• Accurately maintain and manage event files and documents as required by law.
• Manage responsibilities for Coordinator(s) and on-call Representative(s); hiring, training, performance feedback, recognition and employee satisfaction.
• Maintain an exceptional level of guest service and satisfaction.
• Other duties as assigned.
Job Requirements
QUALIFICATIONS:
Required:
• At least two years of related Casino event management experience.
• Knowledge of computer software programs to include, Microsoft.
• Strong written and verbal communication skills with the ability to effectively communicate in English.
• High school diploma or equivalent.
• Excellent customer service skills.
• Polished appearance and demeanor.
• Strong communication skills, attention to detail, organized, interpersonal skills and basic public speaking skills.
• Ability to work with partners in a diplomatic and professional manner.
• Valid understanding of basic research methodologies.
• Content management including direct mail, print collateral, email, and social media
• Ability to execute events from conception to finish.
• At least 21 years of age.
Preferred:
• Previous experience in a large, luxury resort setting.
• Basic understanding of gaming regulations in relations to tournaments.
• Ability to speak Spanish.
• Knowledge of computer software programs to include, Stratton Warren, SWS, Delphi, and Adobe.
PHYSICAL, ENVIRONMENTAL & OTHER REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is performed in an office environment and throughout the property in all locations.
• Must be tolerant to varying conditions of noise level, temperature, illumination and air quality.
• The noise level in the work environment is usually moderate to high. When on the casino floor, the noise level increases to loud. A casino environment typically allows smoking.
• Constant contact with executives, department management, applicants, employees and guests is necessary.
• Requires prolonged sitting or standing and mobility.
• Requires bending and reaching.
• Requires transporting, pushing, pulling, and maneuvering items weighing up to 25 lbs.
• Requires eye/hand coordination.
• Requires use of standard office equipment.
• Requires basic math.
• Ability to push and/or pull file cabinet drawers weighing up to 5 lbs.
• Requires the ability to distinguish letters, numbers and symbols.
• Ability to comply with Policies and Procedures, Job Description, daily memorandums, chemical labels (MSDS) and other instructions.