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Facilities/Office Services Assistant
Penguin Random House
New York, NY, United States
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Facilities/Office Services Assistant
The team is looking for an individual who can provide comprehensive support and assistance in the daily operations of the Facilities/Office Services department.
Responsibilities:
• Administrative support for 3 management level staff
• VP of Facilities/Office Services & Security (Bill Scully)
• Executive Director, Office Services & Facilities (Nancy Facci)
• Executive Director, Mail Center/Messenger/Repro & Print Shop/Record Retention & Archives (Keith Canady)
• Coordination with vendors & building management for repairs & services, including oversight of outside vendors working on site.
• Primary point of contact for Office Services Hotline requests from PRH staff (est. 15,000 calls/year plus 7,000 e-mail requests)
• Coordinates and assists w/Purchasing & Sustainability Manager on Facilities reporting/practices on Sustainability initiatives
• Performs walk-throughs w/cleaning company to identify maintenance issues
• Maintain office copies of all pertinent real estate leases, vendor service contracts.
• Assist w/review of Facilities service invoices.
Requirements:
• Successful candidates will be happy performing normal administrative duties while also demonstrating the ability to take initiative and exercise independent thinking.
• Excellent writing skills, organizational skills as well as attention to detail are required.
• Candidates must also have the ability to manage multiple projects simultaneously and set priorities.
• Proficiency in all Microsoft Office programs is essential.
Salary for this position is $40,000. Full-time employees are eligible for our comprehensive benefits program.
Penguin Random House is the leading adult and children’s publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 250 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children’s Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others.
Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.