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Coordinator, Production
Viacom
Hollywood, CA, United States
Job Details - this job has expired, please see similar jobs below
Overview and Responsibilities
This position is responsible for providing support to the Vice President, Television Production.
Responsibilities to include, but not limited to:
• Serve as liaison between Production, Development, Business Affairs and Finance
• Draft and prepare Deal Memos, presentations and other widely distributed documents
• Create and maintain Status Report for all projects in pre-production, Production and Post Production
• Research market trends and budgets and keep updated list of competitors’ budget numbers
• Track Line Producers and other key department heads
• Distribute mail and maintain office supplies
• Manage calendar and schedule/coordinate daily meetings and appointments
• Arrange complex travel plans and itineraries, compile documents for travel-related meetings, and accompany supervisor when requested
• Answer and screen a high volume of phone calls and email, taking action when appropriate and following up
• Arrange programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
• Direct preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings
• Act as custodian of corporate documents and records
• Compose and prepare confidential correspondence, reports, and other documents such as expense reports
• Create and maintain databases and spreadsheet files
• Perform additional administrative duties such as filing, typing, and copying documents
Basic Qualifications
• Minimum 2-4 years related experience
• Proficiency with Word, Excel, PowerPoint and internet software
• Familiar with a variety of industry concepts, practices, and procedures
Additional Qualifications
• Bachelor’s Degree
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
• Organized and detail oriented with the ability to manage multiple high priorities