This job has expired, please see additional jobs below
Office Manager
Mullen
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
We are looking for an Office Manager to join our New York Office Services team.
The environment at MullenLowe is fast paced, but we have an awesome close-knit team who works well together and has a lot of fun. This position requires flexibility and dedication. The right candidate should be detail oriented, efficient, and a self-starter.
If you are content to answer the phone and send emails, then this is NOT the job for you. We want someone engaging and exciting. We want someone to be the face of the MullenLowe NY office and oversee all operations within the office.
Responsibilities of the Office Manager include:
Office Support
• Order office Supplies.
• Meeting Organization - from booking, setting up, breaking down.
• Facilities Maintenance - work orders, ensuring office looks good by conducting rounds, general clean up - partner with Mario.
• Catering Orders for the agency or any ad-hoc meetings when asked.
• Event Planning/Coordination - summer/holiday parties, fun events for the agency (in collaboration with HR).
• Seating arrangements - manage any moves, update floor plans, etc w/ Partnering with Neil.
• File Maintenance for the NY office- ensuring people are storing files in the appropriate areas and facilitating any cleanup or updates.
• Updating SendWord with new & departing team members.
• Partnering with Head of Project Management in Boston for ML swag orders, etc.
• Maintain/Manage business cards.
• Building POC for any closures, building updates, etc.
• Partner with IT on any new hires and exits as it relates to office duties.
• Manage and own cleaning contract by partnering with Finance, Exec Admins, etc.
Admin Support
• General admin support for top level leaders (working closely with Exec Admins and back-filling as needed).
HR Support
• Candidate experience - welcoming the candidates, getting them to the proper conference rooms, coordinating interviewers.
• Involved in onboarding process - talking them through how to order supplies, giving them office tour.
• New hire onboarding & set up (swag set up on day 1) etc.
• Exit employee offboarding.
Finance Support
• Concur/Vantage/AMEX go to person - for general questions, help in getting this processed, provide training.
Requirements
• Four-year degree required.
• Exceptional Microsoft Office skills.
• An outgoing, engaging personality. If you are shy, quiet and seek to avoid the limelight, then this is not the role for you.
• Prior professional experience in an office/corporate/agency setting is preferred but not required.
• Room for additional responsibilities for the right candidate.
• Exceptional follow-up skills with the keen ability to push office projects forward.
You must be eligible to work in the United States to be considered for this role.
This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.