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Editorial Assistant
NYFA
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
Description
Reporting to the Managing Editor of Publishing & Digital Media, the Editorial Assistant edits and proofreads public-facing printed and digital materials; provides administrative support for all departmental business, including budgets and staff; and supports the management of trade distribution for all Guggenheim publications.
Key Responsibilities:
Editorial (20%)
Edit and proofread printed and digital content:
-Works & Process series brochures and collateral content
-Miscellaneous education, membership, and ephemera materials
-Event and exhibition descriptions for Guggenheim.org
-Guggenheim Museum Bilbao English-language quarterly guide
-Title cards, captions, and credits for Guggenheim videos
-Assist Senior Editors as needed (proofread Guggenheim App transcripts and captions, compile copyright credits, cross-check edited exhibition catalogue manuscripts against a style sheet, etc.)
-Track and traffic manuscript and page proofs to internal staff and independent contractors
Administrative: Departmental support (25%)
-Schedule departmental meetings and weekly meetings for publications projects
-Maintain “Publications” section on museum website and retail store website: coordinate photography of new titles, garner approvals for text and images, generate and traffic approved book title forms
-Maintain departmental records, including contract and invoice archive, and master list of publications
-Enter catalogues into annual awards competitions
-Order departmental supplies
Administrative: Staff support (20%)
Support Creative Director:
-Manage daily scheduling
-Schedule and coordinate quarterly Creative Department meetings
-Record minutes for weekly managers meetings
-Assist with project management as needed
Support Managing Editor:
-Draft and manage contracts for independent contractors, authors, and reprint permissions licensees
-Apply for and obtain CIP data, register copyright information, and assign ISBNs
Support Production Managers:
-Organize gallery orders of catalogues, generate invoices with Finance Department, send final invoices to gallery contacts
Budgetary (25%)
-Manage catalogue and departmental budgets
-Maintain, reconcile, and track costs for catalogue and departmental budgets
-Process and track invoices from independent contractors, authors, and other parties
-Code departmental expenses
-Organize and review book expenses for unit costing
-Manage annual accrual process: attend sessions with Finance Department, communicate deadlines to department, compile and send approved forms to Finance
-Coordinate creation of new catalogue project codes with Finance
Trade distribution (8%)
-Prepare sales kits for distributors: coordinate deadlines for editorial, production, and management staff; organize and traffic materials; liaise with distributor contacts
Departmental internship program (2%)
-Assists with hiring three interns per year
-Assigns projects and oversees schedule
Qualifications and Requirements:
-Bachelor’s Degree in related field required, e.g., publishing, journalism, art history, English
-1 to 3 years of relevant work or internship experience required, including some administrative work
-Excellent writing skills
-Strong organizational and interpersonal skills
-Very detail oriented
-Able to meet tight deadlines
-Knowledge of art history preferred
-Computer skills: Microsoft Office, Adobe Creative Suite, especially lnDesign
-Foreign language(s) a plus
Committed to innovation, the Solomon R. Guggenheim Foundation collects, preserves, and interprets modern and contemporary art, and explores ideas across cultures through dynamic curatorial and educational initiatives and collaborations. With its constellation of architecturally and culturally distinct museums, exhibitions, publications, and digital platforms, the foundation engages both local and global audiences. With nearly three million annual visitors worldwide, the Guggenheim and its network form one of the most visited cultural institutions in the world.