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Executive Assistant
iHeartMedia
Oakland, CA, United States
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Job Summary:
Assist the account executive in developing proposals in response to RFPs from clients and customers.
Job Responsibilities:
• Prepares proposals for account executives, which may include rates, descriptions, locations and photos.
• Develops maps for account executives by using the appropriate software to plot locations of media products and demographic information.
• Runs various reports to monitor sign postings, take downs and proofs of performance.
• Communicates with the appropriate CCOA office to receive demographic information.
• Creates ride maps of board locations for account executives as requested.
• Utilizes Fast Pitch software, Excel, PowerPoint and other appropriate software to complete proposals.
• May check and confirm arrival of board materials.
• Other duties as assigned or requested.
Job Qualifications:
Education
• Bachelor’s degree preferred.
Work Experience
• 2-3 years of experience in sales with increasing levels of responsibility.
Skills
• Strong organizational / time management skills, and be detail oriented.
• Able to compose emails and other written documentation clearly and concisely.
• Able to read, analyze and interpret verbal and written requests and directions.
• Able to complete required math calculations (e.g, multiply, divide, rate, ratio, percent, produce / interpret bar graphs).
• Able to interpret a variety of situations and instructions furnished in written, oral, diagram or schedule form.
• Able to deal with problems quickly, multi-task, and prioritize work.
• Competent in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint.).
Competencies
• Functional/Technical Skills –Has the functional / technical knowledge and skills to do the job at a high level of accomplishment.
• Dealing with Ambiguity– Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture.
• Getting Organized– Is well organized, resourceful and planful; effective and efficient at working with multiple resources to get things done.
• Action Oriented –Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging.
• Communicating Effectively –Writes and presents effectively; strongly gets a message across.