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Administrative Assistant, Office of the CEO
Liberty Global
Denver, CO, United States
Job Details - this job has expired, please see similar jobs below
Looking for talented people
Job purpose
Enhances the effectiveness of the Office of the CEO by providing administrative, clerical and event planning support to the Managing Director, Chief of Staff and Executive Assistant (EA) of the President and CEO.
Key Accountabilities
Administrative Duties
• Provide administrative support to the Executive Assistant of the President and CEO & MD, Chief of Staff, by answering and directing phone calls, managing calendar and contacts, setting up conference calls, arranging travel (hotel, ground, air), assisting with expense reports, entering data, proofreading and formatting, filing.
• Experience with WebEx/webinar and video conference technology
• Copy, scan, print, tab and bind materials.
• Assist with the accurate compiling of hard and soft copy of high level board books and executive materials
• Managing documents to Diligent platform including managing user administrative access and online capabilities
• Document retention management on company network and shared drives.
• Process vendor invoices with Accounting department while following appropriate approval processes
• Process, get approval and submit all Board members expense reports.
• Assist with the filing of all presentations, fact sheets, press reports, etc.
• Order office supplies, prepare mail and all overnight packages, and sort all incoming mail.
Event Planning Duties
• Proven record of accomplishment and experience with all stages of planning, design, and production of events.
• Assist Executive Assistant with all event planning for executive and board meetings, to include all logistics such as venue research, menu development, Audio Visual, travel (hotel, ground, air) arrangements, conference registration, check requests, printing and design of materials and budget tracking.
• Assist and have experience in creating and working with vendors to generate event contracts.
• On the ground support as needed
Other Duties
• Assist with special projects as needed
• Perform other duties as assigned
Knowledge & Experience
• Proficient in Microsoft office suite
• 7+ years of administrative support and event planning experience
• Maintain a very high level of discretion and confidentiality
• Excellent time management skills, must be able to multi task in a high paced corporate environment
• Possess independent judgement and initiative
• Must be able to communicate effectively both verbally and in written form with a professional and positive attitude
• Very detail oriented, extremely accurate and organized, follow-through and problem solving
• International travel experience
• Corporate International Experience
• Must be a self-starter who requires little supervision to meet corporate goals
Skills & Abilities:
• Confidentiality in all matters
• Excellent interpersonal communication between Executive Assistant, MD, Office of the CEO, Board of Directors and their spouses, the administrative team
• Proven track record and high degree of accuracy and care in all communications