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Executive Administrative Assistant
iHeartMedia
New York, NY, United States
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Job Summary:
Provides administrative and project or process support to the Chief Programming Officer and his Project Manager.
Job Description:
• Work closely with the Chief Programming Officer and his Project Manager on all aspects of National Programming, including but not limited to live event production, artist relations, national station programming and national programming strategy
• Maintain the Chief Programming Officer’s appointment schedule and calendar by planning and scheduling meetings, conferences, phone calls, and travel
• Create, organize and manage departmental documents i.e., presentation materials, email blasts, event calendars, event spreadsheets, ratings materials and more
• Book and organize departmental meetings, including but not limited to securing meeting spaces and ordering meeting materials
• Transcribe communications on behalf of the Chief Programming Officer
• Oversee and maintain executive expenses
• Interface with iHeartMedia Executive Operating Committee, as well as the CPO’s direct reports on his behalf
• Supervise departmental interns
Qualifications:
• 2 Years experience as an executive assistant or similar position preferred
• Extreme attention to detail and follow-through
• Excellent time/project management skills; ability to multi-task
• Exceptional writing skills
• After-hours availability to respond to phone calls and emails, with an understanding that the position operates outside the hours of typical workday
• Professionalism dealing with high level information and high profile personalities
• Strong ability to work as part of a team – collaboration is key
• Great people skills
• A positive attitude
• Advanced PowerPoint and Excel skills