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Senior Accountant
NYFA
New York, NY, United States
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Description
About the Museum
The Rubin Museum of Art is a dynamic environment that stimulates learning, promotes understanding, and inspires personal connections to the ideas, cultures, and art of the Himalayas.
Now in its second decade, the Rubin has welcomed over 200,000 visitors in the past year and has a growing membership of more than 4,000 households. Contained within five floors of galleries are several long-term rotating installations drawn from the permanent collection as well as frequent short-term exhibitions that are more broadly conceived.
The Rubin presents films, performances, and on-stage conversations as well as a robust roster of other educational initiatives. The ground floor is free-to-all and is a lively nexus for conversation, shopping, and refreshment.
The Rubin’s collection includes over 3,500 objects spanning more than 1,500 years up to the present day. Renowned for its quality and depth, the collection focuses on art from the Tibetan Plateau and is broadened by a significant number of important examples from surrounding regions.
About the Position
The Senior Accountant works closely with the Manager of Finance as part of a five (5)-person team to ensure and support the optimal accounting and financial operations of the museum in accordance with GAAP and non-profit accounting principles.
This is a full-time exempt position with a work schedule of Mondays through Fridays from 9:00 a.m. to 5:00 p.m.
The incumbent will report to the Manager of Finance.
RESPONSIBILITIES:
• Assists Manager of Finance in performing the bi-weekly payroll functions on an accurate and timely basis. This includes analysis of all payroll data; posting of bi-weekly payroll journal entries in QuickBooks; and ensures compliance with all applicable state and federal wage and hour laws.
• Reconciles all payroll and operating accounts.
• Monitors on an ongoing and timely basis the cash position of the institutions bank accounts which includes the preparation of wire transfers.
• Reviews the weekly unpaid bill reports and determines which/when to issue checks to vendors.
• Uploads weekly printed check to the website of the institution’s bank account to review and analyze as method of fraud prevention.
• Closely monitors budget accounts and works with departments to assist and ensure that expenses are within budgetary parameters.
• Prepares monthly financial reports for Heads of Departments and others.
• Reviews all journal entries for Admissions and the Shop departments in order to reconcile Credit card settlements {Amex; BOA; Authorize.net; and Element payment services.)
• Updates publication inventory worksheets and posts journal entries in QuickBooks for monthly dispersal of inventory and/or new arrivals.
• Updates all insurance schedules (Guardian/Group Life; Cigna/Dental; Oxford/Health; Property; Liability; Fine Arts; and Others) for audit purposes.
• Works closely with Development department in all aspects of Grant/Funding Proposal budgets which include: creates and maintains grant files in order to meet legal and regulatory requirements; prepares grant/funding proposal budgets; reconciles reports; ensures timely compliance and submission of reports; etc.
• Reviews prepaid expenses and deferred revenue account for monthly closings.
• On a quarterly basis reconciles QuickBooks to Payroll Reports (Form 941) to ensure zero discrepancies.
• Prepares on a quarterly basis closing reports for the Director of Finance & Administration.
• Performs other duties as assigned.
Qualifications:
• Bachelor’s degree in Accounting.
• At least 3 years of accounting experience, preferable in the non-profit sector.
• Payroll experience using Ceridian, ADP or other payroll modules – preferred.
• Excellent written and oral communication skills a plus.
• Must have excellent interpersonal skills; and the ability to work well under pressure in both a friendly and professional manner.
• Detail-oriented and highly organized.
• Proficiency in the use of QuickBooks; Microsoft Office Suite (Excel, Outlook, Word) is required.