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Accounts Payable Associate
Mediacom Communications
Blooming Grove, NY, United States
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GENERAL RESPONSIBILITIES:
Assist the Accounts Payable Department with all functional aspects, up to and including, invoice auditing and processing, vendor verification, Amex payments, auditing and approval employee expense reports and electronic filing of all paper documents for storage audit purposes. Help with other various tasks as required within the department.
SPECIFIC RESPONSIBILITIES:
• Responsible for entering invoices into Oracle: Contractors (Manual Install, Manual DSR, Construction), PO’s Corporate bills, Telephony, Rebates, Refunds, Miscellaneous manual invoices); verify that all contain coding & proper signatures.
• Process automated invoices (E-911, Programming, Franchise Fees, Rents, Install & DSR invoicing).
• Audit & approve invoices through 3rd party application.
• Audit and approve of all employee expense reports; answer inquiries from internal employees.
• Verify new vendors on IRS site before entering into ERP system. Update remittance addresses, change of addresses, and updating COI’s.
• Open, date stamp and distribute invoices received via daily USPS, FedEx & UPS. Create FedEx labels for outgoing checks, organize, file, box up and record of all checks and reports.
• Investigate various problems related to invoices and resolve the issues so that the invoices can be entered and paid in a timely fashion.
• Responsible for scanning in Docuware and indexing of all checks and invoices for electronic storage.
• Enter all cash disbursement wires.
• Work with vendors to reconcile aging statements and answer/respond to any email inquiries from vendors.
• Work with vendors to make payments via American Express.
EXPERIENCE/SKILLS:
• High School diploma is required, Associates Degree is preferred.
• 2 years' experience in Accounts Payable preferred.
• Strong verbal & written communication skills.
• Ability to multi-task in a high-volume environment.
• Ability to work both independently and as a team.
• Good computer skills (Outlook, Excel, Word, etc).
• Close attention to detail.