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Executive Administrative Assistant
AMC Networks
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
RESPONSIBILITIES
• Schedules and maintains Executive’s calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. Anticipates and prepares meeting materials, charts and reports needed by Executives.
• Answers and screens Executives’ telephone calls and visitors. Tactfully handles inquiries and/or refers to appropriate party.
• Independently gathers, compiles and analyzes information from multiple sources; prepares a variety of complex reports, manuals or agendas. Composes routine and non-routine correspondence, memoranda, reports, etc, which are generally confidential in nature. Uses various PC software packages such as spreadsheets, word processing, and graphics to produce high quality reports, presentations, or other documents.
• Acts as liaison between the Executive and his/her direct reports, as well as internal and external contacts. Coordinates activities, conducts research and ensures that requests are carried out. Handles a wide variety of situations and tasks involving the clerical and administrative functions of the office, which often cannot be brought to the attention of the Executive.
• Coordinates all documentation necessary for the Executives to approve. This includes, but not limited to, attendance sheets, travel and expense vouchers, personnel requisitions, performance appraisals, personnel action forms (PAF) and authorization payment forms (APF), including WebPac. Follows up with other departments to ensure that requests are carried out and activities are coordinated.
• Responsible for ordering and maintaining office supplies for the department. Ensures that office equipment works properly. Coordinates repair requests with facilities and/or outside vendors. Maintains records on all repairs and orders.
• Assists department in special projects as requested by Executives. Provide support to manager’s direct reports.
• Liaise with IT & facilities to onboard new hires
• Ship packages, sort mail; copy; create binders
• Key point person on each department’s office spaces/locations/anticipated moves
• Plan, develop and execution of department sponsored activities, conferences and special events
• Process invoices
• Arrange meetings (including arranging for facilities/equipment, preparing of agendas, communicating/following up with attendees)
QUALIFICATIONS
• High school diploma required; college degree preferred.
• Excellent knowledge, with proven experience, of Microsoft Office applications. Oracle experience a plus.
• Strong oral and written communication skills with ability to interact with all levels of management.
• Proven logical skills, well organized and detail oriented.
• Ability to work in a fast-paced environment.
• Ability to maintain highest degree of confidentiality and diplomacy.
The Company is committed to policy of nondiscrimination in its employment and personnel practices. Applicants are considered for all employment without regard to race, color, religious creed, religion, alienage, citizenship, gender, gender identity, national origin, ancestry, genetic predisposition or carrier status, age, marital status, familial status, military or veteran status, status as a victim of domestic violence, stalking or sexual assault, sexual orientation, disability or any other characteristic protected by federal, state or local law.