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Executive Assistant
Spectrum
Greenwood Village, CO, United States
Job Details - this job has expired, please see similar jobs below
JOB SUMMARY
This position reports to the Legal Department’s Vice President and Assistant General Counsel, Legal-Operations and is responsible for supporting that VP along with a VP of Procurement/Real Estate and a GVP for the real estate and procurement team as well as five other attorneys in the Legal Department based in Denver (two of the attorneys are remote, one in Charlotte and one in NYC). This position helps manage day-to-day activities for these attorneys including schedule, travel arrangements, correspondence, messages and communication with internal and external contacts. This position will also handle legal research and letter responses to customers as needed or applicable. Represent the company at the highest level, frequent contacts with leaders of the business organizations and some employees. Completes numerous special projectsand reporting upon request.
MAJOR DUTIES AND RESPONSIBILITIES
Actively and consistently support the assigned team
Provides support with correspondence, phone calls, letters and visitors; answer routine and some complex inquiries, obtain and furnish information, and prioritize incoming communications.
Prepares support for travel, public events and speaking engagements by compiling relevant information and contributing content to composition of presentations, speeches or other correspondence.
Organizes and prepares complex documents requiring the integration of multiple office technology and software applications including Microsoft PowerPoint and Excel and other Microsoft Office applications.
Acts as a resource for word processing, powerpoint and spreadsheet applications and for numerous Legal Department and Company web tools and databases including Serengeti Legal Tracker and PeopleSoft.
Researches, compiles and analyzes information and data including customer letters and legal research using westlaw, lexus, etc..
Handles confidential information as applicable.
Schedules and maintains calendars of appointments, meetings, travel itineraries, and coordinate related arrangements. Extensive use of Microsoft Outlook.
Performs comprehensive event planning and coordination function, including determining attendees, flow of information to attendees, equipment, staffing, catering, location, etc.
May oversee some administrative functions for the office and help coordinate requests and services from the Facilities Management team and Information Technology. Persistence and follow-through are essential.
Back-up and coordinate with other Legal Department assistants as needed.
Performs other duties as requested by supervisor.
REQUIRED QUALIFICATIONS
Skills / Abilities and Knowledge
Ability to read, write, speak and understand English
Ability to handle multiple projects and tasks
Ability to maintain confidentiality of information
Ability to prioritize and organize effectively
Ability to communicate orally and in writing in a clear and straightforward manner
Ability to show judgment and initiative and to accomplish job duties
Ability to type 60 wpm
Ability to use personal computer and software applications (i.e. Microsoft Office Outlook, Word, Excel, PowerPoint, and Outlook, Serengeti Legal Tracker, and PeopleSoft and other Company web tools)
Ability to work independently and follow through on assignments
Ability to work seated for prolonged periods of time
Ability to use legal research tools like Westlaw and Lexus.
Education
Bachelor's degree in business or equivalent experience
Related Work Experience
Experience working in an in house corporate legal department or law firm is preferred 3+ years
PREFERRED QUALIFICATIONS
Skills/Abilities and Knowledge
Knowledge of cable television products and services
Knowledge of office procedures and the operation of standard office equipment (i.e., 10-key calculator, printer, scanner)
Knowledge of organization policies and practices
Solid expertise in the use of Microsoft Office applications including Outlook, Word, Excel and PowerPoint
WORKING CONDITIONS
Office environment
EOE Race/Sex/Vet/Disability
Charter is an equal opportunity employer that complies with the laws and regulations set forth in the following EEO Is the Law poster: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
Charter is committed to diversity, and values the ways in which we are different.