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Administrative Assistant
Warner Music Group
Los Angeles, CA, United States
Job Details - this job has expired, please see similar jobs below
Job Description:
With its broad roster of new stars and legendary artists, Warner Music Group is home to a collection of the best-known record labels in the music industry including Asylum, Atlantic, Big Beat, Canvasback, East West, Elektra, Erato, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Warner Bros., Warner Classics, and Warner Music Nashville, as well as Warner/Chappell Music, one of the world's leading music publishers, with a catalog of more than one million copyrights worldwide.
Job Title: Administrative Assistant, A&R
A little bit about our team:
Providing direct administrative and creative support for LA based A&R Creative Execs. You will be in charge of helping the LA A&R team run smoothly by handling calendars of execs and writers, pulling together expense reports, helping confirm and coordinate writing sessions, managing the LA studio calendar and more. This position is an integral part of the US creative team as a whole. We expect this assistant to be working hand in hand with our NY admin support staff to make sure all admin duties are covered and most importantly the executives and the writers they work with are fully supported.
Why this could be your next big break:
Warner Chappell Music Publishing is the smallest major publishing company. We operate like a boutique company with the outreach and resources of a major. We arguably have the most in demand roster in the business and the company as a whole has never been this “hot.” Join a winning team and work with some of the best songwriters in the business on their never a dull moment journey to a 1s for that matter!
Here you’ll get to:
• You will welcome visitors, screen and direct phone calls/inquiries, book sessions and manage songwriters calendar, processes expenses, schedule and coordinate domestic and international meetings, maintain all calendar items, coordinate domestic and international travel, process incoming mail and correspondence, prepare outgoing mail, and ensure the office is always fully equipped and functions smoothly.
• You will work independently to complete routine departmental or unit functions and/or tasks including, but not limited to, various correspondence, preparing and updating recurring internal reports, forms, tables, pamphlets, etc. from rough draft, handwritten notes, or verbal instructions.
• You will proofread and edit drafts and final materials for appropriate consistent format, accuracy of financial figures or other data and makes corrections as needed.
• You will maintain and update department files, records and publications.
• You will screen all correspondence and publications, bringing those of significance to the Company’s attention.
• You will be responsible for obtaining splits, co-writer, and publisher information for new releases / songs and delivering information to copyright department for processing via the AS/400 system.
• You will maintain show and event calendar.
Rockstar candidates will have:
• A high school level education required, Bachelor’s degree preferred; preferably augmented by course work in music publishing, business administration and related fields.
• One (1) to two (2) years of highly responsible experience in an administrative supportive role preferably in a music publishing or related business, or:
• A satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position.
• Interest and knowledge of contemporary music and current music trends.
• Knowledge of general business practices.
• Possess a strong work ethic.
• Strong organization skills and pay high attention to detail.
• Strong communication skills (written and verbal).
It would be music to our ears if you also had:
• The ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments.
• Great time management
• Ability to work well in team.
• Demonstrated ability to be innovative and suggest change/improvements within scope of work.
• Foresight to anticipate needs and create efficient and effective processes.
• Motivation - Self-starter, self-motivated and takes responsibility/ownership of tasks.
• Innovation - Thinks outside the box proactively, strategically and analytically.
• Consistency - takes initiative.
• Demonstrated flexibility and adaptability to changing situations.
Why join us?
Warner Music Group is all about our people. We are one global company made up of the most knowledgeable, passionate, and creative people in our business.
It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and the people behind the music, every stage of their career. We strive to set WMG apart from the rest of the industry by embracing a philosophy of innovation that is part of our company's DNA.
Consider a career at WMG and be a part of one of the biggest forces in music today.
Love this job and want to apply?
Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.
Thanks for your interest in working for Warner Music Group. We love it here, and think you will too.
Our Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national Origin, alienage or citizenship, disability, marital status, familial status, military or veteran status, or any other legal recognized protected basis under federal, state or local laws, regulations or ordinances. WMG will consider employment for qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box).
Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws and the Company complies with all applicable reasonable accommodation requirements which such laws may require. Accordingly, please inform the Company’s Human Resources representative if you need an accommodation in order for you to complete any employment application-related forms or otherwise to participate in the application or selection process for the position for which you are applying. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity and will enable applicants to participate in the application and selection process and for employees to perform the essential functions of their jobs without imposing undue hardship on our Company. The Company also will make reasonable accommodations to an applicants or employee’s religious beliefs and practices as may be required by law, unless an undue hardship would result.
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