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Executive Assistant (Bilingual Japanese)
Viki
San Mateo, CA, United States
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Job Description
Viki, a Rakuten Company (Japan Stock Exchange: 4755), is a global TV site with more than 40 million viewers a month watching the world’s primetime TV and movies, subtitled in over 200 languages by a community of fans. With billions of videos viewed and more than 1 billion words translated, Viki brings global entertainment to fans everywhere.
We are in search of a bilingual Japanese Executive Assistant for Rakuten, our parent company. This is a full-time position located in our new Rakuten San Mateo office and will directly support the current Chief Technology Officer.
This role requires attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's notice. Further, maintaining a high level of discretion and confidentiality of the executives’ business activities and the needs that are associated with other designated parties involved in meetings or events involving the team, both inside and outside of the company is critical. The successful candidate will possess the ability navigate cross culturally with global headquarters and colleagues in Japan, react with appropriate urgency to situations that require a quick turnaround, establish and meet deadlines in alignment with the goals of the executive team, and take effective action without having to know the total picture.
This position will work closely with teams within other sub-businesses of Rakuten including but not limited to Ebates, Rakuten Marketing, and Slice Technologies. Additional responsibilities include the ability to act as an extension of the CTO internally and externally, to think and plan-ahead, to manage time effectively, own heavy calendar management, coordinate both international and domestic travel coordination and expense reporting. Additionally, this position will tee-up the daily activities for the principal executive, including prioritization of meetings, advising on potential calendar, event or corporate issues and preparing all associated documents and meeting materials. The candidate needs to be able to coordinate well with our facilities team and help manage space and group events, meetings, set-up and facilitation as needed.
Ultimately, the ideal candidate must have a no-excuses, bias for action, problem solving approach to life. The candidate should be able to work successfully in a highly international, cross functional team environment, build effective working relationships inside and outside of the office and across key locations, and to stay in the flow of information to maintain a comprehensive awareness of the organization.
Qualifications
• Bachelor's degree preferred but not required
• Fluency in written and spoken English and Japanese
• Minimum of three years of experience assisting at the executive/C-Suite level
• Advanced knowledge of Google Apps (Email, Calendar) and Outlook are essential, as well as strong working knowledge of Microsoft Word, Excel, PowerPoint, Cisco Video Conference Systems and possess a general techie proficiency
• Exceptional written, verbal, and interpersonal communication skills
• A “devil is in the details” hyper focused approach to work
• A terrific work ethic accompanied by an ever-positive, get-it-done attitude
• Available to start immediately
Rakuten Group of companies also includes Viber, eBates, Kobo and more; reaching a global audience of nearly 1 billion users. This is an excellent opportunity to join a medium-sized team and make a difference as we scale.
Any unsolicited resumes/candidate profiles submitted through our website or to personal email accounts of employees of Viki are considered property of Viki and are not subject to payment of agency fees