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SAN FRANCISCO Recruiting Coordinator
LucasFilm
San Francisco, CA, United States
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The Recruiting Coordinator ensures the smooth operation of the Industrial Light & Magic San Francisco Recruiting team providing an excellent level of service to hiring managers, employees and candidates, resulting in the employment of top-notch talent and a positive perception of the Lucas Companies as an Employer of Choice within the industry.
• Support recruiting function with recruiting process that includes: scheduling a high volume of interviews, organizing travel arrangements for candidates, reserving conference rooms, preparing offer letters and processing employee referrals.
• Maintain applicant tracking system and various sourcing reports (updating candidate information, logging interviews, and the hiring team’s feedback)
• Update and prepare weekly Recruiting Reports for distribution to multiple ILM departments and locations
• Foster positive working relationships with all departments, and locations of the Lucasfilm Companies, internal/external clients, including hiring managers, new hires and candidates. Communicate professionally, tactfully and with the utmost diplomacy at all times, treating all candidates with dignity and respect.
• Direct the relocation of new employees. This includes flight, hotel, and car rental arrangements, sending appropriate relocation materials, and tracking relocation expenses.
• Conduct employee backgrounds checks. Gathers candidate’s authorizations, submit the request to outside service, monitor progress and follow as appropriate. Maintain a high level of confidentiality at all times.
• Additional administrative tasks as needed.
• Assist in special projects as required.
Requirements:
• Bachelor’s degree preferred
• 2 years of experience in a Recruiting, Human Resources, or Administrative capacity. Additional experience in training, employee relations, compensation or benefits a plus.
• 1 year demonstrated experience positively interfacing as a member of a high profile team, and professionally representing an organization to the public.
• 1 year work experience in customer service, sales, multi-tasking, project management, and event coordination.
• Technologically savvy, with a strong knowledge of Google Suite, Microsoft Office, and Keynote.
• Advanced use of LinkedIn, Twitter, Facebook, Skype, and BlueJeans.
• Superior verbal and written communication skills, with an emphasis on tact and diplomacy.
• Proven ability to consistently and positively contribute in a high-paced, changing work environment.
• Self-directed, detail-oriented, problem solver with a burning desire to contribute to the organization's reputation and success.
• Possesses strong initiative and critical thinking skills.
• Overtime hours as needed