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Coordinator, Payments
National Geographic
Washington, DC, United States
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Job Description Summary
The Payments Coordinator plays an integral role supporting National Geographic Exploration and Impact by developing effective procedures for program staff to ensure best practices for invoice requisitions, payments and travel reimbursements. S/he will serve as primary liaison to Finance and Accounting teams to ensure timely business interactions, develop an understanding of operational procedures, and demonstrate Finance policies within program teams. Position will serve as lead point of contact to program staff to foster an understanding of Finance processing requirements by effectively communicating payment policies and procedures with appropriate staff. The successful candidate will have advanced knowledge of internal payment processes and will facilitate the integration of new ERP systems across NG Exploration and Impact teams. S/he will be detail oriented and meticulous and possess analytical acumen, independent problem-solving ability and excellent communication skills. Candidate should utilize experience and judgement to plan and accomplish goals, requiring minimal supervision.
Responsibilities
• Ensure timely payments of vendor invoices and contracts by setting up supplier information, preparing requisitions, maintaining accurate records, conducting follow-up inquiries and assessing support documentation for compliance with ethics and audit requirements. Troubleshoot potential issues and processing delays. Perform customized queries; research and track payment activity as necessary. (60%)
• Act as lead point of contact and subject matter expert within Exploration and Impact on processes around the payment of contracts, invoices, expenses, grants, and service agreements. Keep abreast of accounting infrastructure in order to best support Exploration and Impact. Work directly with staff to help them understand and navigate Finance procedures and payment workflow. Draft documentation of best payment practices to ensure program staff’s ability to navigate accounting processes. (15%)
• Liaison with Finance & Planning, Accounts Payable, Global Sourcing, Treasury, General Counsel and Strategic Systems to ensure that payments are processed with accurate data for vendor information and account coding. Stay current with latest Finance policies and accounting procedures to be poised for changes in processes. (15%)
• Additional support including selective expense reporting and grant payment workflow as assigned. (10%)
Minimum Education Required
Bachelor's degree preferred
Minimum Years and Type of Experience
2+ years of experience with payments and requisitions, that should include interfacing with organizational leadership and working with multiple functional groups within an organization.
Knowledge and Skills Required
Strong knowledge of Microsoft Office and Adobe Acrobat, required. Ability to quickly learn new centralized ERP systems (e.g. Workday) at an advanced level. Must be a self-guided, creative, highly organized, and motivated individual; comfort with ambiguity and the ability to work through challenges in a changing environment. Must be capable of exercising flexibility, multitasking and working effectively with others.
Supervision
None required
Responsibility percentages may vary depending on business needs.
National Geographic's headquarters is located in the heart of Washington, D.C. In addition to a unique and dynamic work environment, National Geographic offers its employees a comprehensive benefits package, including health and dental benefits, generous vacation and leave time, a 401(k) plan, and flexible work options. National Geographic is an Equal Opportunity Employer