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Executive Assistant
NBC Universal
New York, NY, United States
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Executive Assistant, Content Distribution
About Us
NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Overview
The Executive Assistant performs daily administrative functions in support of Content Distribution Chairman for NBCUniversal and will be responsible for special projects as assigned.
Responsibilities
Handle heavy phone volume
Arrange and schedule numerous meetings involving many top tier executives, both internal and external who may be in different divisions and time zones
Maintain and update calendar
Develop and maintain relationships with executives and assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings and appointments
Able to handle constantly changing travel, especially on weekends; Maintain and organize travel documents; Keep accurate and timely expense account records
Draft, type and proofread project reports, letters, memos, presentations, spreadsheets and other documents
Organize and maintain files for ongoing projects
Handle general office and administrative tasks; assist other members of the department; provide backup support for co-workers
Conduct internet and other research as needed
Be executives eyes and ears and sometimes serve as his proxy; Perform department business while maintaining strict confidentiality
Maintain a positive attitude and demonstrate ability to be flexible in a rapidly changing business environment
Grasp understanding of the distribution business in order to be able to prioritize meetings during time-sensitive periods
Occasionally cover phones for Chief Legal Officer of NBCUniversal when needed
Additional duties as requested
Qualifications/Requirements
Basic Qualifications
Bachelors degree is required
Some travel may be required
Minimum one (1) year sales, marketing, or business strategy experience, preferably in the media/entertainment industry
Strong business acumen
Solid understanding of telecommunications and media industries
Strong communication, critical-thinking, and problem-solving abilities
Aggressive self-starter who is exceptionally resourceful
Strong team-player and positive attitude
Knowledge of all basic office equipment
Additional Job Requirements
Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
Must be willing to work in New York, NY
Willingness to travel and work overtime, and on weekends with short notice