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Executive Assistant, Unscripted Development & Live Events
Viacom
New York, NY, United States
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Overview and Responsibilities
Nickelodeon is seeking an Executive Assistant to support the Senior Vice President, Unscripted Development & Live Events with a full range of administrative support. Specific responsibilities include:
• Manage the day-to-day schedule & calendar of Senior Vice President by organizing executive, client, and production meetings as needed
• Manage, organize and track all development materials and timelines
• Manage notes and feedback process for all development and live event projects
• Print any required documents for meetings and assist with all tech needs (ie. video conference, presentations, and take notes when needed)
• Answer all incoming telephone calls: screening, prioritizing and relaying messages to SVP and other team members
• Prepare, submit, and file T&E reports
• Troubleshoot all technical difficulties (i.e. printer, computer, telephone, iPhone, & iPad)
• Maintain confidentiality of documents, plans, information and situations
• Submit all print and technology requests, beverage and supply orders for SVP
• Track and ship all incoming and outgoing packages
• Assemble and coordinate consumer products and other items/events for charity donations
• Work efficiently & effectively with support departments (i.e. travel management, facilities, and technology help desk to fulfill job responsibilities)
• Submit Nickelodeon Live Events to all eligible award shows (ie. Primetime Emmys, NAMIC Awards, NAACP Image Awards, etc)
• Ability to assist other team members (VPs, Producers) when needed
• Manage ticket requests & distribution for all Live Events
• Ability to travel to Live Events when needed
• Job requires occasional travel to/from Los Angeles
Basic Qualifications
• 2 years of administrative experience at television studio, production company, network or talent agency
• Proficient with Mac OS and software: Outlook and MS Word are a must; knowledge of Power Point, Excel, QuickTime Pro, and Toast is helpful
Additional Qualifications
• Bachelor’s Degree
• Interest in pop culture
• Knowledge of social media and popular trends
• Excellent verbal and written communication skills
• Ability to prioritize work in fast paced environment and multitask
• Professional and personable demeanor with an emphasis on composure, flexibility and discretion
• Strong interpersonal skills; Comfortable interacting with individuals at all levels of an organization, particularly senior levels
• Strong organizational and time management skills with the ability to anticipate, prioritize, and fulfill multiple tasks with attention to details and deadlines