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Executive Assistant
Pearson
London, , United Kingdom
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Description
At Pearson, we’re committed to a world that’s always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it’s one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology — and each other to surpass these boundaries — we create seeds of learning that become the catalyst for the world’s innovations, personal and global, large and small.
Role:
To provide comprehensive administrative and EA support to the VP Technology Shared Service Development The role will involve working with: various global departments within Pearson, clients, third party suppliers, the board and senior management team and the wider TSS team. The role will encompass all aspects of the day-to-day running of the business.
• Diary management; ensuring effective and efficient use of your Manager’s time when scheduling appointments and communicating well on arrangements with all parties concerned;
• Screening incoming phone calls, mail and visitors and ensuring all queries, requests and correspondence are dealt with promptly and appropriately;
• Working closely with and proactively building good working relationships with management and their teams
• Proactively establishing good working relationships with others within all areas of Pearson to ensure day-to-day interactions run smoothly
• Managing information and communication flows between board members (and their assistants) as well as troubleshooting requests by email
• Organising all travel arrangements efficiently both within the EU and globally, including visa applications, booking of accommodation, cars and dining reservations
• Processing of expenses
• Arranging Video Conferences and Conference Calls within different time zones
• Meet and greet external visitors from reception at all levels of seniority, providing refreshments where appropriate;
• Effective and timely assistance with editing of high quality presentations/documents and on occasion, assistance with creation of same
• Arranging/organising department events as required, including Management away days
• Making appropriate reservations for breakfast / lunch / dinner appointments
• Ad hoc assistance with direct report’s travel and arrangement of associated meetings
• Occasional minute taking
Qualifications
• Previous Executive Assistant experience
• Proven experience of working with a wide range of clientele - confident in being able to communicate effectively, with tact and discretion at all times.
• Excellent attention to detail and a proactive approach.
• A self-starter who is able to work on one’s own initiative with a high degree of autonomy.
• Excellent written and verbal communication
• Always willing to take on various and changing tasks as and when necessary.
• Needs to be comfortable communicating with large numbers of internal team members
• An advanced user in MS Office, including Word, Excel, PowerPoint.
• Real energy, enthusiasm and professionalism
• The ability to think and respond quickly and work on your own initiative with minimum supervision;
• Excellent organisational skills with an ability to plan and prioritise;