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Executive Assistant and Office Manager
AOL
London, , United Kingdom
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Company Description
Verizon Digital Media Services brings together world-class technology to prepare, deliver and display content — so users can watch and enjoy on their terms. The purpose of our platform is simple. It delivers next-generation digital experiences for today’s demanding users, whether it be their favorite TV shows, catching up with friends via social media or shopping for the latest gadgets. Built on top of one of the world’s largest networks, our platform easily handles your users’ appetite for instant, secure and always-on media, anytime, anywhere.
Job Description
Verizon Digital Media Services brings together world-class technology to prepare, deliver and display content — so users can watch and enjoy on their terms. The purpose of our platform is simple. It delivers next-generation digital experiences for today’s demanding users, whether it be their favorite TV shows, catching up with friends via social media or shopping for the latest gadgets. Built on top of one of the world’s largest networks, our platform easily handles your users’ appetite for instant, secure and always-on media, anytime, anywhere.
Job Description
Verizon Digital Media Services is looking for an experienced Executive Assistant and Office Manager person to support the Managing Director for EMEA and leadership team in our London Office.
The Executive Assistant and Office Manager will be responsible for supporting the Managing Director in both general EA duties and ensuring the office runs smoothly and efficiently. This role will suit someone who likes a varied role and is passionate about digital media. The role requires excellent organizational skills, attention to detail and the ability manage multiple deadlines.
Responsibilities:
• General EA responsibilities: Travel and Expenses, managing inbox and contacts, diary and meeting management, rigorously manage the MD’s daily plan
• Arrange travel itinerary; flights and hotels both local and internationally
• Events - project manage/assist with social gatherings, off sites and training
• Drive, participate and assist with culture boosting initiatives
• Consolidate and summarize reports (finance, business, HR) for the Managing Director
• Manage and update the EMEA intranet system
• Assist in driving the onboarding of new hires and orientation for the UK business
• Primary point of contact for building maintenance and all facilities issues
• Manage facilities to ensure office runs smoothly & efficiently
• Collect and distribute mail
• Maintain and order office and kitchen supplies
• Deliver great customer service –Be responsive and perform and provide high level of service to employees, external customers and partners
• Manage employee issues and work with VP and local leadership for all employee related matters
• Assist with preparation of new hire and termination paperwork
• Maintain employee personnel files
Qualifications:
• Extensive multiple time zones diary management and travel itineraries
• Outstanding PowerPoint skills with a flair for creative presentations
• Project management and organizational skills
• Have the ability to establish and maintain relationships with key people internally including Executive Assistants, Leaders and Executives in the UK, US and across the global network
• Have the ability to make sound judgment calls and work autonomously
• Team player with the ability to work with and manage relationships at all levels
• Passionate about ensuring a great culture
• Thrives in a fast paced and dynamic environment
• Integrity and respect in all business decisions, transactions and partnerships.
• Trusted partner who is accustomed to handling and dealing with highly sensitive and confidential information
Additional Information
EEO/AA Women, Minorities, Veterans, Individuals with Disabilities Employer: AOL offers a competitive salary and benefits package, including 401(k) match and performance bonus. All qualified applicants will receive consideration for employment without regard to, and will not be discriminated against based on, race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or other protected category.