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Sales Assistant/Receptionist
iHeartMedia
Chattanooga, TN, United States
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Job Summary:
We are seeking a motivated, enthusiastic, self-starter who is able to work effectively both independently and in a team environment. Provides support in sales administration, generates sales-related reports , and acts as an extension of the sales team. Additionally, employee will be cross trained in receptionist duties and business managers assistant functions.
Responsibilities
• Provides administrative and/or process support for contract administration, customer service, and order history.
• Acts as an extension of the sales team by assisting with sales material creation, pricing, schedules, research, marketing communications, sponsorship proposals & recaps.
• Generates contract confirmations, reports related to sales activities & revenue data, pool reports, unapproved credits, etc.
• Responds to client requests, e.g., spot times, modifications, airchecks.
• Inputs contracts for Account Executives, prepares presentations, types & proofreads correspondence, provides recaps, assists with expenses.
• Handles requests from executive team as necessary.
• Assist Business Manager in business functions related to billing, accounts receivable, barter, EEOC requirements, order office supplies, etc.
Qualifications
• Manages time; focuses on urgent and important tasks; avoids procrastination; follows up; shows strong attention to detail; meets deadlines
• Adapts to shifts in priorities and urgencies.
• Proficient in Microsoft Office Suite; familiar with Salesforce, Viero or demonstrates ability to learn new systems quickly.
• Assumes responsibility & accountability for assignments and tasks.
• Actively listens; clearly and effectively conveys information; uses professional telephone skills; demonstrates effective business writing skills; shows excellent grasp of grammar.
• Exhibits good interpersonal skills; collaborates with others; maintains composure when faced with difficult situations and personalities, both internally and externally.
• Demonstrates competitive spirit; shows desire to “move up”.
Work Experience
• 1-3 years’ experience in radio/media role preferred
• Experience in Salesforce preferred
Education
• HS, some college
Certifications
• None required