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Administrative Assistant
NBC Universal
New York, NY, United States
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About Us
NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Role Summary:
The Administrative Assistant assists the two Vice Presidents in Universal’s NY Publicity office while also working with the entire department in executing campaigns for our feature films. The individual in this position will be tasked with handling all admisitrative duties within the department. Exceptional communication skills are crucial as is the ability to instinctively prioritize and juggle multiple responsibilities simultaneously.
Essential Responsibilities:
Administrative duties such as answering phones, maintaining the publicity calendar and updating reports
Working screenings, premieres and press junkets as well as working with talent at appearances and various events
Fully absorb, understand and prioritize all internal hierarchies and functions; including major national press, filmmakers, talent and industry figures
Will be responsible for talent schedules, booking hotels and cars and managing the screening room
Order supplies and manage bills for all vendors.
Review magazines, newspapers and websites to break any Universal Pictures mentions.
Create & maintain screening and reaction memos, RSVP lists & awards screening lists
Participates in brainstorming meetings and help to develop screening strategies and positioning
Assist with NY event organization and logistics
Assist in assigning day-to-day responsibilities for department Page
Stay current on industry news, media/film trends, competitive landscape and overall zeitgeist
Other projects and responsibilities as assigned
Qualifications/Requirements
Basic Qualifications:
Must be able to work flexible hours, including overtime during the week and on weekends, when necessary
Strong written and communication skills at all levels.
Must be extremely detail orientated and organized
Excellent computer skills and strong proficiency with Microsoft Word, Excel, Power Point and Outlook.
Minimum one year administrative experience in the entertainment industry preferably in marketing, promotions or publicity.
4-year college degree in marketing or related field is preferred but not required.
Eligibility Requirements:
Interested candidates must submit a resume/CV online to be considered
Must be willing submit to a background investigation
Must have unrestricted work authorization to work in the United States
Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
Desired Characteristics
4-year college degree in marketing or related field.
Flexibility to maintain ever-changing schedules and itineraries
Able to work well under pressure and be flexible in an ever-changing environment
Professional work ethic when working with talent at various events and appearances.