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Administrative Assistant
NBC Universal
Universal City, CA, United States
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About Us
NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Responsibilities
This Legal Administrative Assistant position reports to the Senior Production Counsel, assists a paralegal and outside legal consultants, and covers for the Senior Vice President of Business and Legal Affairs for Universal 1440 Entertainment, a production unit that develops and produces live-action and animated non-theatrical productions directly for distribution in all media worldwide.
Job Duties:
Word processing, editing, and proofing correspondence and legal agreements.
Drafts simple production agreements, including Certificates of Engagement and talent agreements.
Revises and redlines legal documents to show internal revisions, as well as comments from outside third parties.
Manages check requests, documentation and invoice payments for writers and talent and interfaces with creative production executives to track steps and payments per contractual obligations.
Schedules, coordinates, and maintains appointments and meetings; manages attorney’s phone calls, including placing outgoing calls.
Handles extremely heavy filing duties during extremely busy production schedules.
Maintains accurate, up to date legal files and maintains attorney Chron binders.
Coordinating the transmigration of the department’s shared drive.
Executes expense reports and handles supply requisitions.
Assists the department’s paralegal and outside legal consultants with filing, redlining of agreements and related matters.
Additional duties as assigned by supervisors.
Qualifications/Requirements
Basic Qualifications:
Minimum 3+ years’ experience as a Legal Assistant (preferably in the entertainment industry at a transactional law firm, studio, or major production company).
Strong computer, writing, redlining, proofreading and filing skills.
Expertise with Word, Workshare (or other redlining programs), Power Point and Excel required
Excellent communication skills as the candidate interfaces with our creative team, agents and outside attorneys.
Additional Job Requirements:
Interested candidates must submit a resume/CV online to be considered
Must be willing to submit to a background investigation
Must be 18 years or older
Must have unrestricted work authorization to work in the United States
Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
Desired Characteristics
Desired Qualifications
A self-starter with a strong work ethic.
Exceptional organizational abilities, administrative skills and follow-up initiative.
Ability to multi-task while maintaining calm under pressure. Needs to be able to decipher priorities as the candidate assists up to three attorneys and a paralegal.
Good judgment, discretion, and the ability to handle confidential matters.
Experience with a Rights Management system (ex. IRIS)
Experience with DeskSite strongly preferred