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Music Publishing Coordinator
NBC Universal
Universal City, CA, United States
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About Us
NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Responsibilities
Essential Responsibilities:
Looking for a collaborative, team-player to work at a top publisher of one of the biggest film/tv music catalogs in the industry
Update/maintain music metadata for tens of thousands of songs in various in-house/on-line revenue generating databases such as the following: Cue sheets database system (RapidCue), New master revenue sources such as YouTube, SoundExchange, and PPL ; Central music rights database (iMaestro & proprietary); On-line song pitching system; Licensing tracking database (MS Access)
Gather info needed to process high volume/low fee license deals
Assist with cue timings
Assist with registration/creation/distribution of film cue sheets for Universal Pictures feature film releases
Confirm/gather publishing cue sheet data (e.g., Interested Parties, PROs, cue titles, usage descriptions)
Coordinate with other departments (clearance, business affairs, creative, post production) to gather additional information needed for cue sheets
Gather data needed to generate music rights summaries
Set up cue sheet screenings
Song pitches – monitor status of pitches and link back to licenses issued
Licensing – 90-day follow-ups for all unconfirmed quotes
Song registrations – monitor/review PRO & copyright registrations
Maintain database of licensing and creative contacts
Gather music assets (e.g., sound files, images) needed for on-line pitching system
Coordinate with Archives the removal/tracking/return of studio music assets
Use WireDrive to deliver master recording assets to licensees; maintaining our masters digitally for expedited access and availability
Update deal progress (i.e. payment info, dates licenses are sent, dates that deals are full-executed) in the database and organize the associates hard files
Assist with general admin duties like expenses, meetings, travel, etc.
Invoices—Training for and using the new invoice “SNAP” system for processing some department and sub-department invoices
Filing
Answering phone
Serve as primary liaison between NBCU intern department and Music Publishing department (i.e. recruit, manage, train, and mentor interns).
Special projects as needed
Qualifications/Requirements
Basic Qualifications:
1+ years experience (including internships) in music rights-related field
Familiarity with the cue sheet creation process
Strong computer skills and proficient in Microsoft Office programs with an emphasis on Excel and Access (or similar database system)
Familiarity with RapidCue and Counterpoint a plus
Extremely detail-oriented, organized, and able to multi-task in a fast-paced environment
Quick learner and must be a self-starter who is able to work independently
Advanced understanding of and experience in music publishing
Experience at a record label preferred but not required
Familiarity with music clearance and negotiation process
Ability to communicate effectively in person and in writing
Trustworthy with sensitive and/or confidential information
Bachelor’s degree, preferably in music industry studies or related field
Eligibility Requirements:
Interested candidates must submit a resume/CV online to be considered
Must be willing submit to a background investigation
Must have unrestricted work authorization to work in the United States
Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program