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Facilities Coordinator
Springer
New York, NY, United States
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Springer Nature is one of the world’s leading global research, educational and professional publishers. It is home to an array of respected and trusted brands and imprints, with more than 170 years of combined history behind them, providing quality content through a range of innovative products and services. Every day, around the globe, our imprints, books, journals and resources reach millions of people, helping researchers and scientists to discover, students to learn and professionals to achieve their goals and ambitions. The company has almost 13,000 staff in over 50 countries.
As the "face" of the 1 New York Plaza Facilities team, you will be the main point of contact for staff queries and manage the employee help line. In addition, you will provide support to the Director of Facilities and Senior Manager of Facilities with regard to analyzing service KPIs, putting together reports and presentations, and supporting the budgeting/accruals/forecasting process.
Responsibilities
• Working with the Director of Facilities and Senior Manager of Facilities, create reports which measure activities within the Facilities area in New York and satellite cities
• Work with internal clients to understand needs and resolve issues or bring to the attention of Senior Manager of Facilities or Director of Facilities
• Work with various levels of management and Front of House on events
• Assist in creating presentations for Facilities management (occupancy reporting, utilization reports, conference room bookings, energy usage, supply usage, etc.) and conduct ad-hoc analysis (procurement, bid clarifications, etc.)
• Set up schedules for maintenance agreements and review with management as needed
• Work on RFP/bid process with Director of Facilities and Senior Manager of Facilities
• Assist in budget preparation, analyze costs regarding bids, review invoices for costs
• Any other duties that can reasonably be expected of you
Experience, skills, and qualifications
Essential
• Minimum 3 years working in a Facilities or service-oriented role; acceptable experience could also include a financial or analyst role
• Experience working in a 200+ employee population handling multiple tasks and projects
• Ability to work with all levels of management and communicate well with all levels of staff; sensitive to employee needs with a strong customer service mindset
• Adheres to strict confidentiality requirements when dealing with sensitive data and reports
• Excellent communication skills to discuss issues with Building Management; client focused
• Strong knowledge of software applications (Excel, MS Word and PowerPoint, Adobe) and good facility working with numbers
• Well-organized and detail-oriented
• Collaborative problem-solver
Desirable
• BA degree or some undergraduate coursework
• Project management, budgeting and vendor management
• Experience supporting meetings and events a plus
We offer a comprehensive benefits package that includes:
• Medical, Dental and Vision
• Life and AD&D
• 401(k)
• Flexible Spending Accounts
• Transit Accounts
• Tuition Assistance
• Summer Hours.
Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following EEO Is
The Law Poster:
http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.