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Executive Assistant
Integral Ad Science
New York, NY, United States
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Integral Ad Science is looking for an Executive Assistant for our office in NYC!
We're seeking someone who is professional, motivated and seasoned to report directly to our CEO and at times assist our executive team. The ideal candidate has experience booking travel (both domestic and international), managing very busy schedules/calendars and organizing and submitting complex expense reports. The EA will also develop ideas for, and organize and coordinate, company and team-building events.
Key Responsibilities:
• Schedule interviews and appointments and manage the CEO’s calendar
• Prioritize CEO’s time based on understanding of key initiatives and projects
• Arrange international and domestic travel and accommodations and maintain detailed travel itineraries
• Prepare monthly expense reports
• Screen and determine priorities of telephone calls, messages and incoming materials; route to appropriate team members
• Manage multiple schedules to coordinate on-going meetings and functions on behalf of the CEO, including Board meetings, leadership team meetings, weekly conference calls, employee meetings
• Assist the CFO with quarterly Board meeting packages, meeting minutes and presentations
• Manage highly confidential information with discretion, including (but not limited to) meeting materials, calendars, itineraries, and emails
• Ensure people meeting with CEO and executive team are treated with exceptional care and respect
• Special projects as assigned by the CEO
• Take initiative to assist as issues develop, and propose solutions
• Assist members of the executive team as appropriate and necessary
Requirements:
• 3 - 5 years experience in an executive assistant role
• Poise, professionalism, maturity and absolute discretion
• Excellent organization and multi-tasking skills and attention to detail
• Ability to learn quickly and adapt in a changing, fast-paced environment
• Exceptional phone skills, must be positive and professional
• Demonstrated success staying outstandingly organized in a fast-paced business environment
• Ability to remain calm under pressure
• Proficiency with Google Mail, Drive and Calendar
• B.S. or B.A. required
• Experience in Ad Tech is a plus
About Integral Ad Science
Integral Ad Science (IAS) is a global technology and data company that builds verification, optimization, and analytics solutions to empower the advertising industry to effectively influence consumers everywhere, on every device. We solve the most pressing problems for brands, agencies, publishers, and technology companies by verifying that every impression has the opportunity to be effective, optimizing towards opportunities to consistently improve results, and analyzing digital’s impact on consumer actions. Built on data science and engineering, IAS is headquartered in New York with global operations in ten countries. Our growth and innovation have been recognized in Inc. 500, Crain’s Fast 50, Forbes America’s Most Promising Companies, and I-COM’s Smart Data Marketing Technology Company. IAS was also named to Crain’s Best Places to Work in NYC for four years running, Great Companies to Work For in NYS, and AdAge's list of Best Places to Work in the US.
To learn more about us, please visit www.integralads.com or http://bit.ly/glassdoorIAS
Equal Opportunity Employer:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets