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HR Coordinator - Broadcast Operations, Stations
NBC Universal
New York, NY, United States
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About Us
NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Responsibilities
The HR Coordinator is responsible for performing a broad range of HR and Administrative support for a client base of Broadcast Operations: TV and New Media Distribution, Research, Standards, Network Operations, Affiliate Relations and Owned Stations. This position is responsible for interfacing & problem solving with a number of business partners including: Staffing, Finance, Benefits, Payroll, Compensation, HRIS & Corporate. The coordinator will support 2 HR Directors.
Client Service
Respond to routine questions from clients including, but not limited to benefits, payroll, vacation or redirect clients to appropriate contacts
Deliver high client service by offering solutions and effectively problem solving questions or concerns raised by clients
Act as the primary liaison with several HR departments including Payroll and Benefits, in order to manage and resolve day to day employee issues
Recruiting, Staffing & Onboarding
Prepare job descriptions for open positions, and post open jobs via nbcunicareers.com
Source resumes and set up high-level interviews when needed
Perform reference checks on potential new hires when needed
Process new hires in SAP
Ensure physical setup is complete for all new employees including phones, workspaces and computers. Assist with space planning in the office
Lead recruiting of temporary talent through Agile1
Work with business clients in processing YOH setup requests for temporary employees
HR Processes
Process workflows for data changes, promotions, timekeeper actions, termination paperwork and others
Prepare severance estimates, complete separation agreements & coordinate all final payroll payments
Serve as primary user for all HR systems: SAP, Timekeeper, Brassring etc
Maintain and update all employee email distribution lists, as well as staff contact lists
Assist in intern recruitment events, setup and recruitment. Act as an HR contact if needed for interns during their semester
Assist in program rollouts (i.e. performance review process, salary planning, benefits open enrollment, etc.)
Deliver training to employees with direction and support of team as needed
Keep apprised & updated on new regulations, company policies & procedures
Attend & participate in training courses pertinent to Human Resources as required
Reporting / Administrative
Lead the preparation of the quarterly diversity report
Run/generate monthly and ad hoc employee data reports in the system on an as needed basis
Plan logistics for employee meetings, trainings, roundtables, including room reservations and technology set-up
Provide administrative HR support, including preparing presentations, generating monthly and ad hoc reports and sending employee communications
Assist with change management initiatives as they relate to client group
Maintain and create all hard copy employee files onsite, also complete I-9 verifications for all new employees
Maintain and update organization charts
Qualifications/Requirements
Basic Qualifications
Bachelor’s degree
Minimum of 1 year of HR or related experience in meeting fast paced employee based or client needs
Minimum of 1 year of administrative experience, working with Microsoft Excel
Eligibility Requirements
Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
Must be willing to work in New York, NY
Must be willing to submit to a background investigation
Must have unrestricted work authorization to work in the United States
Desired Characteristics
Bachelors and / or Masters in Human Resource Management or related field preferred
Human Resource certification, training or professional human resource affiliations
Mid to advanced expertise with Microsoft Excel (ability to process data, create pivot tables, charts and formulas)
Experience with SAP and BrassRing
Exceptional follow-through and attention to detail
Extremely flexible, highly organized, and able to easily shift priorities
Ability to resolve employee issues
Ability and willingness to take on the administrative duties, heavy work flow processing
"Customer service" minded professional
Exceptional communication skills, with the professional savvy of communicating at all levels
Possess a natural, yet professional ease at working with and relating to the needs of employees in a fast-paced, ever-changing environment
Experience with PowerPoint and Outlook preferred
Understanding of business financials preferred