This job has expired, please see additional jobs below
Assistant - Executive
AMC Networks
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
OVERVIEW OF ROLE
Under minimum direction and acting with considerable independence, performs advanced, diversified and confidential administrative support two executives, EVP of Content and Inventory Strategy, and SVP of Research, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.
DUTIES AND RESPONSIBILITIES
• Answers and screens Executive’s telephone calls and visitors. Tactfully handles inquiries and/or refers to appropriate party. Reviews and answers mail and inquiries on own initiative and determines if Executive action is required. Refers routine matters to appropriate person for action and follows up to ensure completion.
• Schedules and maintains Executive’s calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. This role requires heavy calendar management for a busy executive. Anticipates and prepares meeting materials, charts and reports needed by Executive.
• Independently gathers, compiles and analyzes information from multiple sources; prepares a variety of complex reports, manuals or agendas. Composes routine and non-routine correspondence, memoranda, reports, etc, which are generally confidential in nature. Uses various PC software packages such as spreadsheets, word processing, and graphics to produce high quality reports, presentations, or other documents.
• Acts as liaison between the Executive and his/her direct reports, as well as internal and external contacts. Coordinates activities, conducts research and ensures that requests are carried out. Handles a wide variety of situations and tasks involving the clerical and administrative functions of the office, which often cannot be brought to the attention of the Executive.
• Coordinates all paperwork necessary for the Executive to approve. This includes, but not limited to, attendance sheets, travel and expense vouchers. Follows up with other departments to ensure that requests are carried out and activities are coordinated.
• Responsible for ordering and maintaining office supplies for the department. Ensures that office equipment works properly. Coordinates repair requests with facilities and/or outside vendors. Maintains records on all repairs and orders.
• Assists multiple departments in special projects as requested by the Executive. May provide leadership to other department administrative staff.
• Process and follow-up on various department paperwork including invoices, expense reports and contracts.
QUALIFICATIONS
• High school diploma, college preferred.
• At least five (5) years of administrative experience preferably at executive level.
• Broad knowledge of company organization, policies and practices.
• Excellent knowledge, with proven experience, of Microsoft Office applications.
• Strong oral and written communication skills with ability to interact with all levels of management.
• Proven logical skills, well organized and detail oriented.
• Ability to work in a fast paced environment and multitask with little supervision.
• Ability to maintain highest degree of confidentiality and diplomacy.
• Must be proactive and resourceful.
• Must be flexible to work overtime on short notice.
The Company is committed to policy of nondiscrimination in its employment and personnel practices. Applicants are considered for all employment without regard to race, color, religious creed, religion, alienage, citizenship, gender, gender identity, national origin, ancestry, genetic predisposition or carrier status, age, marital status, familial status, military or veteran status, status as a victim of domestic violence, stalking or sexual assault, sexual orientation, disability or any other characteristic protected by federal, state or local law.