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Lead Associate, Accounts Payable
Sirius XM
New York, NY, United States
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Position Summary:
This position is primarily responsible for supporting the Senior Lead Analyst in managing and processing vendor requests and payments. The A/P Lead Associate will be responsible for the overall maintenance of the Accounts Payable master file (including the creation and updates of all Vendors). This position must ensure that data entered is accurate and adheres to company standards established by the organization.
A critical component of these duties is using the Oracle Accounts Payable system as a resource and effectively communicating with employees and suppliers.
In addition, this position is also responsible for monitoring and recording all manual payment postings to the financial ERP system, is the back up to the Senior Lead Analyst for generating payment registers and actioning customer transaction requests through the Netlink software application.
To be successful in this position, candidates must be able to work in a team atmosphere, have excellent attention to detail, believe in providing the highest level of customer service, excellent written and verbal communications skills and be proficient in Microsoft Office programs.
Duties and Responsibilities:
• Maintain the master vendor records in Oracle ensuring all have proper documentation and approvals for new vendors and updates for existing vendors.
◦ Creation of new Suppliers.
◦ Updates to existing Suppliers.
◦ Deactivation of dormant suppliers/sites.
◦ On-going cleanup and maintenance of suppliers records.
• Proactively analyze the data quality of maintained master data and take required action.
• Adapt, improve, and modify working methods to optimize for daily processes and systems.
• Generate reports related to Vendor creations and changes to existing vendors.
• Support 1099 filing and make updates where required.
• Analyze and research vendor inquiries including vendor invoice and payment queries by working with suppliers and employees.
• Process manual payments through the Oracle system.
• Assist as required to quality check all invoices prior to being interfaced to Oracle.
• Other duties within the Accounts Payable Department as assigned.
Supervisory Responsibilities:
• There are no supervisory responsibilities associated with this job.
Minimum Qualifications:
• Associates degree or equivalent experience.
• Data entry experience.
• 2 - 5 years of accounts payable experience in a large ERP AP system environment (Oracle, PeopleSoft, SAP, Lawson, etc.).
Requirements and General Skills:
• Critical thinking skills.
• Excellent written and oral communication skills.
• Interpersonal skills and ability to interact and work with staff at all levels.
• Ability to work independently and in a team environment.
• Ability to pay attention to details and be organized.
• Commitment to "internal client" and customer service principles.
• Ability to handle multiple tasks in a fast-paced environment.
• Willingness to take initiative and to follow through on projects.
• Must have legal right to work in the U.S.
Technical Skills:
• Strong analytical skills and reconciliation experience.
• General scanning/indexing experience.
• Working Knowledge of MS-Office Suite; strong knowledge of Word & Excel.
• Knowledge of Oracle a plus.
Equal Opportunity/Affirmative Action Employer - Minorities/Females/Protected Veterans/Disabled.
The requirements and duties described above may be modified or waived by the Company in its sole discretion without notice.