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Recruiting Coordinator
ServiceLink
Virginia Beach, VA, United States
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The Recruiting Coordinator is responsible for day-to-day recruiting administration, ensuring all paperwork is in order and systems are updated. The Recruiting Coordinator will contact pending new hires to ensure all pre-employment requirements have been completed and confirms orientation prior to first day of employment and is responsible for maintaining and managing all recruiting partnerships and related invoicing. Administrative and clerical functions as assigned include responding to calls and correspondence, coordinating schedules and communicating with candidates and hiring managers regularly. This position requires excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. The consummate incumbent will show considerable judgment and discretion regarding sensitive and/or confidential information.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Point of contact for all vendor and community relationship and resources
• Review and manage invoicing, temporary to permanent staff conversions and related questions/issues
• Support temporary staffing needs and requisitions
• Compile and report metrics, respond to ad hoc data requests; distribute reporting, metrics, and process workflows using Access, Excel and Visio
• Document and communicate new recruiting processes; revise existing ones as directed
• Maintain internal and external recruiting content, not limited to online and network job descriptions, templates, user system access, and other respositories
• Administer manual job posting accounts and social media sites
• Administer Recruiting Employee Referral Program, Recruiting Hotline; respond to internal and external recruiting inquiries
• Update applicant tracking system and database consistently and audit regularly for accuracy
• Coordinate the employment application process to include applicant tracking, data, pre-employment and onboarding; assist in the preparation of onboarding documents
• Arrange and facilitate initial screenings, introductory or in-house interviews between candidates and hiring teams
• Coordinate and attend job fairs, meetings and special events
• Anticipate problems, critical issues, and opportunities as they arise and advise the Director accordingly
• Partner with Director and/or recruiting team with audits, research, reports and support strategic recruiting initiatives as assigned
• All other duties as assigned
Qualifications
MINIMUM QUALIFICATIONS
• Undergraduate Degree (HR or Business Degree) and/or equivalent work experience
• 2 years’ experience administratively supporting a full cycle corporate recruiting team
• Experienced & proficient with HRIS or ATS systems (preferably Taleo Enterprise)
• Excellent written and verbal communication skills; professional telephone and customer service skills
• Strong attention to detail and accuracy; highly organized and analytical
• Effectively juggle multiple, competing, and changing priorities throughout the day; innate ability to anticipate and act on change
• Proven ability to effectively communicate develop professional working relationships at multiple levels of the organization, including senior management
• Proficient with Microsoft Office Suite (Access, Word, Excel, PowerPoint, Visio and Outlook)
• Ability to be self-directed and motivated; passion for building and being a part of a high performing team