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Office Coordinator
OneAmerica Financial Partners, Inc.
Portland, ME, United States
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Description
This position is for an Office Coordinator of the Claims Team within Enterprise Operations. Responsibilities will entail supporting the administrative needs within the Portland office. This individual will partner with field sales, leadership and the operational team providing support to ensure an excellent customer experience to our stakeholders while leveraging best practices (One America Way) and creating efficiencies.
Responsibilities:
• Point of contact and facilitator for all office needs, inventory and ordering.
• Helps maintain the overall appearance of the office through coordination with our vendors.
• Provide administrative support to the Portland office by completing functions such as creating high quality reports, presentation material (PowerPoint, Excel spreadsheets and graphs) and correspondence for client presentations.
• Manage the budget and expense management process by adhering to the annual budget and supporting the office expense reimbursement process.
• Coordinate office visits from the OneAmerica Home Office and Policy Holders. This includes scheduling meetings, reservations, lunches, travel arrangements etc.
• Own Portland Operational Management travel schedules including flights, hotel accommodations and transportation.
• Liaison between the sales organization and Portland Operational Management team. Supports the research and development of specific client information.
• Supports the Portland Operational Management team as needed but not limited to new hires, sales team, ongoing enhancements and other various Administrative duties.
• Support office training and event functions as needed.
• Provide internal customer support daily.
• Support the Claim Technician function with mail and copying support as needed.
• Partner with OneAmerica Home Office support for overflow items as needed.
Requirements
• High School Diploma with a minimum of 5 years’ administrative experience.
• Excellent organizational, analytical and communication skills.
• Customer-focused attitude with the ability to work with diverse people, cultures and teams.
• Ability to multi-task, appropriately prioritize and work in a fast-paced and frequently changing environment.
• Ability to use discretion and maintain confidentiality.
• Advanced computer skills including Microsoft Office products and Internet applications.