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Administrative Assistant
Bank of the West
San Francisco, CA, United States
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Description
At Bank of the West, our people are having a positive impact on the world. We’re investing where we feel we can make the most impact, like advancing diversity and women entrepreneurship programs, financing for more small businesses, and promoting programs for sustainable energy. From our locations across the U.S., Bank of the West is taking action to help protect the planet, improve people’s lives, and strengthen communities. We are part of BNP Paribas, a global leader supporting the UN Sustainable Development Goals (SDGs). Yes, we’re a bank, but as the bank for a changing world, we are continually seeking to improve the ways we help our customers, while contributing to more sustainable and equitable growth.
Job Description Summary
The Senior Administrative Assistant is responsible for working effectively with both client and internal teams to flawlessly deliver world class event programs that drive successful results against established strategic objectives, timelines and financial goals. The Assistant will be required to manage details relating to calendaring, budgeting, logistics, messaging, agendas, on-site management, follow-up and measurement. This position will work closely with the Corporate Events team, Corporate Sponsorship team, and Corporate Marketing to enhance and execute our programs. The candidate should thrive under pressure and have a passion for event production and logistics.
Essential Job Functions:
• Plan and manage on-site logistics for small to moderately complex regional events within the Wealth Management Group (The Assistant will partner with Corporate Events for all events with over 50 people or an Executive in attendance)
• Support the strategic planning and creative development of event initiatives
• Partner with Regional Managers and local wealth center teams to manage event logistics as needed
• Develop planning tools; i.e. budget tracking and reconciliation, project timeline, production schedules, event specs, meeting agendas and notes, etc.
• Manage invitation list process and the WMG master calendar of events
• Deliver the Bank of the West event and corporate branding standards at every event
• Ensure all compliance needs are met in accordance with Bank of the West standards
• Be a team player that is willing to build out processes internally and cross functionally that will ensure the success of WMG events with our global production partners.
Performs Additional Duties as assigned
Qualifications
Required Administrative / Technical Skills:
• Ability to develop credibility and trust through consistent high quality execution and management of events
• Manage very detailed process with multiple tactical elements.
• Strong competencies: client focus, accountability for results, team effectiveness, developing others, strong time management and multi-tasking skills, flexibility and professional confidence.
• Demonstrated strong project management and decision making skills.
• Excellent communication skills and strong interpersonal skills with an ability to work well with executive/senior management teams, clients and vendors.
• Must be self-motivated, highly organized, articulate and possess excellent verbal and written communication skills.
• Possess a strong teamwork ethic; must have the ability to work both independently and as part of a team.
• Excellent computer skills; proficient with Microsoft Office suite, Social Networking sites and familiarity with event software.
• Must be able to work under pressure and efficiently on several project requests simultaneously in a fast-paced high growth environment where tight deadlines apply and must be met.
Must be able to work flexible work schedules (including potential evening, weekend and holidays) with the ability to travel up to 30%
Equal Employment Opportunity Policy
Bank of the West is an Equal Opportunity employer and proud to provide equal employment opportunity to all job seekers without regard to any status protected by applicable law. Bank of the West is also an Affirmative Action employer - Minority / Female / Disabled / Veteran.
Bank of the West will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance subject to the requirements of all state and federal laws and regulations.