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Facilities Coordinator
Jones Lang LaSalle
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
Provide administrative support to the Facility Management Team including, but not limited to correspondence, budget analysis, records inventory, and arranging meetings. Prepare various reporting. Process invoices for payment. Review various reports for accuracy. Update databases. Support work order dispatch as necessary. Maintain employee time cards and attendance records as needed. Coordinate special projects as assigned.
Essential Functions:
• Provide general overall facility management services including continuous monitoring of office/facility
◦ Act as an interface with client, visitors and guests.
◦ Assist Facility Management Team with tactical planning for the regional facilities team’s goals and objectives
◦ Provide facility specific assistance to the project management team as needed or requested.
◦ Manage & maintain small facility management tasks as assigned.
◦ Coordinate special events in support of client or Jones Lang LaSalle.
◦ Provide support for meetings and conference room reservations, as needed and directed.
◦ Ensure appropriate follow up with customers.
◦ Seek to continuously improve processes, systems and overall client satisfaction.
• Assist with budgetary requests, analysis and reporting
◦ Assist with researching, analyzing and reporting budget variances
◦ Work with team members to identify and respond to any financial or budgeting related issues
◦ Help support facility specific cost savings targets to contribute to the account achieving significant savings
◦ Assist management and staff with operational reporting, budgeting, financial systems, purchasing as necessary.
◦ Support requests associated with Jones Lang LaSalle Management, Operations and Financial audits
◦ Coordinate & manage facility maintenance and repair services with building/property management company or third party service providers/vendors.
• Assist with the coordination and scheduling of maintenance activities
◦ Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.
◦ Assist with receiving and dispatching of work requests to technical staff, vendors or other services providers
◦ Implement preventive, ongoing and anticipated maintenance/repair programs.
Qualifications
Required Knowledge, Skills and Abilities (KSA)
Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery and overall client satisfaction.
Read and understand the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys.
Working Environment:
The environment in which the job is performed, number of individuals in the work group, team composite and dynamics, and the amount of interpersonal interaction required in order to perform the job.
Minimum Required Education:
Minimum of 2 years’ industry experience required in a corporate environment or as a third party service provider.
Good organizational and interpersonal skills with a strong customer focus.
Proficient in MS Office, and possess strong written, verbal and people skills.
Demonstrated intermediate to advanced written communication skills (spelling, grammar and punctuation) and verbal communications skills.
Able to work independently with minimal supervision.
Prioritize and
Provide administrative support to the Facility Management Team including, but not limited to correspondence, budget analysis, records inventory, and arranging meetings. Prepare various reporting. Process invoices for payment. Review various reports for accuracy. Update databases. Support work order dispatch as necessary. Maintain employee time cards and attendance records as needed. Coordinate special projects as assigned.
Essential Functions:
• Provide general overall facility management services including continuous monitoring of office/facility
◦ Act as an interface with client, visitors and guests.
◦ Assist Facility Management Team with tactical planning for the regional facilities team’s goals and objectives
◦ Provide facility specific assistance to the project management team as needed or requested.
◦ Manage & maintain small facility management tasks as assigned.
◦ Coordinate special events in support of client or Jones Lang LaSalle.
◦ Provide support for meetings and conference room reservations, as needed and directed.
◦ Ensure appropriate follow up with customers.
◦ Seek to continuously improve processes, systems and overall client satisfaction.
• Assist with budgetary requests, analysis and reporting
◦ Assist with researching, analyzing and reporting budget variances
◦ Work with team members to identify and respond to any financial or budgeting related issues
◦ Help support facility specific cost savings targets to contribute to the account achieving significant savings
◦ Assist management and staff with operational reporting, budgeting, financial systems, purchasing as necessary.
◦ Support requests associated with Jones Lang LaSalle Management, Operations and Financial audits
◦ Coordinate & manage facility maintenance and repair services with building/property management company or third party service providers/vendors.
• Assist with the coordination and scheduling of maintenance activities
◦ Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.
◦ Assist with receiving and dispatching of work requests to technical staff, vendors or other services providers
◦ Implement preventive, ongoing and anticipated maintenance/repair programs.
Qualifications
Required Knowledge, Skills and Abilities (KSA)
Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery and overall client satisfaction.
Read and understand the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys.
Working Environment:
The environment in which the job is performed, number of individuals in the work group, team composite and dynamics, and the amount of interpersonal interaction required in order to perform the job.
Minimum Required Education:
Minimum of 2 years’ industry experience required in a corporate environment or as a third party service provider.
Good organizational and interpersonal skills with a strong customer focus.
Proficient in MS Office, and possess strong written, verbal and people skills.
Demonstrated intermediate to advanced written communication skills (spelling, grammar and punctuation) and verbal communications skills.
Able to work independently with minimal supervision.
Prioritize and manage the completion of projects in an efficient and timely manner.
Ability to quickly learn how to use any Company required software may be required.
manage the completion of projects in an efficient and timely manner.
Ability to quickly learn how to use any Company required software may be required.