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Executive Assistant
Aflac
Columbus, GA, United States
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Description
Spread Your Wings
We are the Duck. We inspire and are inspired, listen and respond, empower our people, give back to our community and, most importantly, celebrate every success along the way. We do it all – The Aflac Way.
Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America's best-known brands. Aflac has been recognized by Fortune magazine as one of the 100 Best Companies to Work For in America for 19 consecutive years, one of the Best Workplaces for Millennials for the past two years and one of America's Most Admired Companies for 16 consecutive years.
Our business is about being there for people in need. So, ask yourself: Are you the Duck? If so, there’s a home — and a flourishing career — for you at Aflac.
The Company
Aflac
The Location
Columbus, GA
The Division
Sales Operations
The Opportunity
Executive Assistant II
Job Summary
Organizes flow of work by reviewing correspondence and determining the importance of such before distributing to executives or redirecting to the appropriate management team for feedback or response; answers questions and furnishes information to keep executive’s time free of minor detail work
Principal Duties & Responsibilities
Prepares a variety of sensitive or routine correspondence on own initiative from drafts or verbal instruction, such as memos, letters, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures and responds to inquiries
Serves as a liaison between executives, managers, and visitors as required; reviews requests, schedules appointments, and resolves problems requiring in-depth knowledge of company policies and procedures and projects in progress; receives, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments, and maintains the executive calendar; coordinates travel arrangements and schedules meetings, prepares agendas and materials for presentations, and takes and prepares meeting minutes; prepares necessary arrangements for meetings and events
Maintains inventory levels of office supplies and initiates purchase orders as necessary; submits travel and other expenses for payment or reimbursement
Maintains effective and accurate filing systems that provide a quick reference database of records including, but not limited to, system manuals, presentations, reports that show the department’s accomplishments or productivity levels, etc.; reviews information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records
Provides administrative support related to the operational functions of the department
Performs other duties as required
Qualifications
Education & Experience
High school graduate and four years of administrative support experience, including one year supporting executive-level management, or an equivalent combination of education and experience
Bachelor’s Degree preferred
Job Knowledge & Skills
Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) (preferred)
Excellent oral, written and interpersonal communications skills to interact effectively, exercise discretion, judgment, and diplomacy when dealing with internal and external customers, and senior and executive management
Self-starter
Core Competencies
Action Oriented, Customer Focus, Adaptability, Listening, Ethics and Values, Integrity and Trust
Functional Competencies
Approachability, Boss Relationships, Comfort Around Higher Management, Composure, Organizing, Written Communications
The Benefits
Aflac is known for treating our employees exceptionally well. As one of the leaders in the insurance industry, we’re able to offer one of the most comprehensive health benefits packages available in corporate America, including free coverage from one of our pioneering insurance products, the Aflac Cancer policy. Our employees also enjoy a host of other benefits, including advancement opportunities, opportunities for continued education and professional development, merit increases and performance bonuses, profit-sharing 401(k), stock purchase plans, and many more.