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Proposal Administrator
Moss Adams
Seattle, WA, United States
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Description
Moss Adams brings more West to business. More than a location, it’s a way of doing business in which innovation thrives and optimism abounds. At Moss Adams, we’re excited by the greatness of possibility and the extraordinary potential for companies and individuals to prosper.
With more than 2,900 professionals across 20-plus locations in the West and beyond, we provide the world’s most innovative companies with specialized accounting, consulting, and wealth management services to help them embrace emerging opportunity.
We’re currently seeking a Proposal Administrator to join our dynamic proposal-writing team. This team drives firm growth by developing compelling, compliant proposals and other sales collateral for offices and industry groups across the firm. The position works closely with other proposal team members and administrative resources across the firm to vet and assign incoming requests and support proposal team members by taking responsibility for organizing and drafting document outlines, This individual will gather information, complete forms, coordinate with production teams, and execute other activities that help team members be more efficient.
Individuals who thrive at Moss Adams exhibit the following success skills – Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.
Responsibilities:
• Manage the proposal request queue by clarifying proposal requestor needs and assigning proposals to national proposal team members or regional administrative resources with careful attention to factors such as balancing workloads, industry specialization, the complexity of the proposal, and due dates
• Assemble and format proposal outlines that follow specific RFP requirements, using Microsoft Word and PowerPoint, with speed and accuracy
• Create and organize proposal work sites, upload documents, complete forms when required, and manage the process of obtaining legal exceptions or other needed documentation
• Keep tracking queues and Customer Relationship Management (CRM) tool updated with current status and other relevant information
Qualifications:
• Associate’s degree or equivalent experience required
• Minimum of one year of related project management, sales and marketing, word processing, or high-pace administrative experience; experience in a professional services environment preferred
• Strong organizational skills; able to effectively prioritize assignments and competing deadlines in a fast paced environment
• Self-directed professional with strong interpersonal and client-service skills
• Strong verbal and written communication skills
• Demonstrated leadership skills, good judgment, and ability to effectively interface with employees and leaders at all levels within the firm
• Strong attention to detail, including data entry and proofreading skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and SharePoint); in-depth knowledge of Microsoft Word preferred, including using styles, graphics, tables, fill-in fields, quick parts, cross-references, etc.
• Ability to travel as needed, approximately 5%
• May require some overtime hours
Moss Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.