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Occupancy Planner
Jones Lang LaSalle
Minnetonka, MN, United States
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Position’s Goal
To manage the supply, capacity, utilization, and demand of a building, campus or region portfolio of space for a specific client at the business unit level.
Deliverable Role/Responsibilities
Within the portfolio, can answer: how much space is currently available, what are the workplace conditions, and what are headcount projections by business unit? Specifically, the responsibilities include:
• Summarized findings and recommendations for action or consideration by the client;
• The status of major initiatives affecting planning decisions for the sites;
• Facilitates and/or resolves planning issues identified in the customer planning meetings;
• Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space;
• Recommends, educates and enforces space policies/standards, procedures and protocols and notifies client of customer requested exceptions;
• Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment)
• Measure, monitor and report cost saving and value added contributions
• Assist in developing site-specific Planning Strategies with Senior Leadership.
• Track and report actual seat demand at the group level;
• Assists in Issuing the Monthly Report: The Monthly report includes: headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans.
• Compare over time, capacity, population and vacancy trending
• As necessary, participate in project and move coordination planning meetings;
• Develop building specific stacking plans
• Reports the current supply and capacity, and forecasts inventory changes
Interaction
To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:
• Group-level leaders to collect seat count forecasts, and resolve seat count forecast discrepancies;
• Corporate Real Estate to review and resolve planning forecasts, needs, concerns, and issues;
• Collaborate with Project Management, Facility Management and Transactions on all Site Rationalization Efforts
• Planning assistants and CAD administrators to ensure accuracy of planning database information;
• Other Occupancy Planners to ensure cross campus/portfolio strategy plans are developed.
Management Role / Responsibilities
In addition to providing the information listed above, the management responsibilities of this role include:
• Assist in any quarterly reporting needs
• Provides performance review input for planning assistants and CAD administrators.
• Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves; and
• Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members.
Technology Proficient
Ability to utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses:
• Proficient in CAFM software
• Proficient in Microsoft Excel i.e. (V-Lookups, cell calculations, etc.)
• Ability to consolidate data and floor plans into Power Point for presentations to client and lines of business.
• Strong ability to work in all of the Microsoft Office suite software technology
• AutoCAD knowledge is a plus
Education / Yrs of Experience
• Bachelor's Degree in Architecture, Construction Management, Design or related field with a minimum of 5-7 years of experience in a corporate environment.
• Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations.
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