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Services Coordinator
Jones Lang LaSalle
Saratoga Springs, NY, United States
Job Details - this job has expired, please see similar jobs below
Job Summary
Assist in the day-to-day operations of the site including but not limited to general audio, visual, recording, monitoring and technology services, office lighting, temperature control and power supply and ensure rectification if needed.
Job Responsibilities
Customer/Client Service
• Receive, inform and guide visitors including coordination with Client employees
• Coordinate and distribute refreshments
• Provide assistance in general administrative activities and any other duties as assigned by the Facilities Management team including travel requests & booking arrangements
Facility Services
• Maintain conference room booking schedules to maximize efficient use of space
• Coordinate conference room setups including food services
• Participate as a key team member in responses to emergency situations
• Set-up and operation of recording equipment, mixing boards, microphones, speakers, projectors, video screens and video monitors
• Handle minor repairs when needed
• Troubleshoot electrical breakdowns and conduct monthly checks of stock inventory to ensure that adequate quantity is available at all times
• Perform housekeeping on all facilities and their surrounding areas
• Provide general maintenance to the facility
• Handle conference room setups requested by the site occupants
• Daily set up of AV calls and room set up as well as assist in problem resolution
• Maintain register of all call outs and prepare incident reports
• Coordinate appropriate action for rectification including preliminary analysis of fault
• Maintain security access card record and assist in card issues
• Participate and ensure that our services and activities are in compliance with the contract
• Attend to critical work and complete closure within the specified time
Any and all other duties and tasks assigned.
Knowledge, Skills & Abilities
Education/training
• High School Diploma or GED required; Bachelor’s degree preferred
Years of relevant experience
• 1-3 years relevant experience
Skills and knowledge
• Sound written and oral communication skills.
• Ability to manage multiple operational matters on a daily basis.
• Working knowledge of OH&S and BCA Regulations.
Physical work requirements and work conditions
• Must be able to adequately perform required job functions. This includes being able to lift, bend and move in such a way as to perform job tasks in a safe and approved manner.
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