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Billing Specialist
O'Connor Davies, LLP
United States, CA, United States
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Overview
Our Client, an International Consulting Firm, is seeking a Billing Specialist to join their fast growing organization. This individual will be responsible for coordinating and executing all processes related to invoicing transactions. This position will provide an opportunity to gain valuable hands‐on experience and maintain a key position on the corporate accounting team.
Essential Duties
Responsibilities:
• Receive and log subcontractor invoices for entry in project accounting system and process through payables module
• Manage and coordinate the timely preparation, processing of pre‐bills and month‐end bills for multiple offices
• Set‐up new cases and projects in Microsoft Dynamics Great Plains
• Partner with various employees across all offices to ensure accurate and timely issuance of bills to customers to enable prompt payment
• Provide prompt follow‐up to any billing and invoicing inquiries
• Organize and maintain the billing files for multiple locations; other documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice
• Assist manager and department members on various special projects that get assigned to the Accounting Team
• Ability to perform under strict deadlines maintaining attention to detail
• Ability to work overtime hours on certain key dates during the monthly close or other times in which the departmental workload is at a high level
• Other duties as assigned
Qualifications
Knowledge and Skills Requirements:
• Bachelor’s degree preferred; Associates Degree in Business, Accounting, or a related field minimally
• Three (3) to five (5) years’ experience in billing functions, preferably in consulting (i.e. Law Firm, Accounting Firm, Architect Firm, Engineering Firm )
• Experience working with Great Plains and Jovaco software with an emphasis on the billing modules a plus
• Intermediate to advanced skills in Microsoft Office with a strong emphasis in Excel and MS Word
• Effective organizational and time management skills with experience working in a fast‐ paced and high‐volume environment with an emphasis on accuracy and timeliness
• Strong verbal and written communication skills and the ability to interact in a professional manner are required as this position will have a high level of exposure with both company employees and sub‐contractors
• Collaborative team player with the desire to assist all members of the Accounting Team