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Senior Administrative Assistant
American International Group
Houston, TX, United States
Job Details - this job has expired, please see similar jobs below
Estimated Travel Percentage (%): No Travel
Relocation Provided: No
Your Contribution at AIG
As a contributor at AIG you are the one the clients turn to in times of need. You act with speed, composure, compassion and knowledge to solve problems and the work you do every day is the heart of AIG’s business.
• Oversee a broad variety of administrative tasks including managing an active calendar, arranging travel plans, scheduling meetings, processing expense reports, providing team support and other duties as needed
• Preparing documents including correspondence, spreadsheets, reports, memoranda, and other materials (including presentations, graphics and charts)
• Participate in meetings as requested; prepare and distribute agendas, prepare minutes from a variety of meetings. Handling all matters proactively and expeditiously
• Exercising independent judgment and discretion regarding confidential and sensitive matters.
• Demonstrate consistently positive interpersonal interactions with internal teams and external partners.
• Understanding the organizations business in order to work effectively with all levels of employees and clients
• Great attention to detail, and the ability to consistently produce error-free work
• Exceptional time management and organizational skills, with the ability to: anticipate needs with initiative and enthusiasm.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Create and maintain filing system
• Assist with preparation, revision, maintenance and monitoring of the department budget.
• Maintain inventory and order office supplies, breakroom supplies
• Responsible for the maintenance of the copiers, printers in the areas, including placing service calls when needed.
• Assist with onboarding of new hires, ordering office equipment and general facilities requests.
What we are looking for
• HS diploma or equivalent with more than 10 years of related experience in an administrative/executive assistant capacity with excellent interpersonal and organizational skills.
• Individual must be able to handle multiple tasks and prioritize responsibilities. Ability to support and interact with the most senior executives within the organization.
• Must possess mature communications with high level contacts of the firm as well as external contacts.
• Must have excellent follow-through, strong business acumen and demonstrate a high level of urgency and adaptability.
• Must be an organized self-starter with the ability to handle and coordinate multiple tasks simultaneously with minimum error.
• Must have excellent telephone and message taking etiquette. The ability to maintain confidentiality on sensitive matters is required.
• High level of collaboration and coordination across multi-location organization a must
• Proficient computer skills required including Microsoft Office.
• Understanding of insurance and/or finance organizations a plus
It has been and will continue to be the policy of American International Group, Inc., its subsidiaries and affiliates to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.
At AIG, we believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.