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Executive Assistant
QBE Insurance
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
Enhances senior executive’s effectiveness by providing information management support, representing the senior executive to others. Reports to a level 2 or above.
• Produces information by transcribing, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Work independently and in a team environment on various projects; acts as project manager on behalf of the executive, which would include planning and coordinating presentations, disseminating information and organizing department-wide events
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Maintains executive’s appointment schedule by planning and scheduling meetings; conferences, teleconferences and travel
• Represents the executive by attending meetings in the executive’s absence; speaking for the executive
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Maintains customer confidence and protects organization by keeping information confidential
• Prepares reports by collecting and analyzing information
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participates in professional societies
• Contribute to a positive work environment by demonstrating cultural expectations and influencing others to reward performance and value “can do” people, accountability, diversity and inclusion, flexibility, continuous improvement, collaboration, creativity and fun
• Adopt QBE values in personal work behaviors, decision-making, contributions and interpersonal interactions; manage own career development by soliciting feedback and valuing other perspectives
• Knowledge
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Advanced working knowledge of Microsoft Office
• SKIP
SKIP
Skills
• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
• Managing one's own time and the time of others
• Communicating effectively in writing as appropriate for the needs of the audience
• Understanding the implications of new information for both current and future problem-solving and decision-making
• SKIP
SKIP
Abilities
• The ability to read and understand information and ideas presented in writing
• The ability to communicate information and ideas in speaking so others will understand
• The ability to tell when something is wrong or is likely to go wrong
Number of Openings:
1
How to Apply:
To submit your application, click "Apply" and follow the step by step process.
Equal Employment Opportunity:
QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.