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Executive Assistant
USAA
Austin, TX, United States
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Purpose of Job
This position is for the Austin Design Studio. Relocation available.
Performs secretarial and administrative support for a member of the Executive Management Group (EMG). Ensures day-to-day activities are coordinated and EMG member is prepared for responsibilities.
Job Requirements
• Coordinates activities and information flow for EMG member supported.
• Prioritizes and organizes work for EMG member to meet deadlines on multiple tasks.
• Prepares and updates presentations, reports, and spreadsheets for EMG member and assigned area.
• Reviews data content and presentation method for accuracy and compliance with standards.
• Manages EMG member's schedule and provides administrative support to assigned EMG.
• Routes department calls and e-mail to appropriate staff members.
• Composes e-mails, letters and memorandums.
• Maintains filing system for key documents. Prepares correspondence and reports for EMG supported.
• Ensures data to and from EMG member is treated with appropriate level of confidentiality.
Minimum Requirements
• High School Diploma or General Equivalency Diploma required.
• 4 or more years related administrative work experience.
• Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software.
• Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment.
• Ability to effectively build strong relationships and work with all levels within the organization.
*Qualifications may warrant placement in a different job level*
When you apply for this position, you will be required to answer some initial questions. This will take approximately 5 minutes. Once you begin the questions you will not be able to finish them at a later time and you will not be able to change your responses.
Preferred
• Prior experience providing executive assistant support in a fast-paced corporate environment
• Demonstrates professionalism and the ability to maintain confidentiality on sensitive matters at all times
• Advanced level working knowledge of Microsoft Office Suite
• Proven skills with travel arrangements, including handling reconciling expenses
• Experienced with managing email/calendar schedule with a focus on prioritization for executive(s)
• Tech savvy with virtual/remote meeting media and technology (WebEx, Skype, Cisco Telepresence and similar technology)
• Experience with planning, organizing and executing large team events
• Advance writing/verbal/communication skills
• Show’s a sense of urgency and demonstrates agility in prioritizing
Relocation
assistance is available for this position.
The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.
Must complete 12 months in current position (from date of hire or date of placement), or must have manager’s approval prior to posting.
Last day to apply to the opening is 01/30/18 by 11:59 pm CST time.