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Loan Administrator
Union Bank
Irvine, CA, United States
Job Details - this job has expired, please see similar jobs below
Reporting to the Commercial Credit Services Group (CCSG) Loan Administration Manager, the CCSG Loan Administrator is responsible for carrying their own pipeline of loans in process. Understand both Commercial Real Estate (CRE) and Commercial & Industrial (C&I) loan documentation, all applicable Federal regulations and requirements and commercial lending guidelines.
Major Responsibilities:
50%: Perform processing functions for the most complex transactions
• Maintaining ownership of loan file in all aspects from initial due diligence review to loan closing for CRE and C&I loans.
• Reviewing loan application package (i.e. partially tenant occupied, construction, etc.) for accuracy and completeness. Verifies appropriate levels of authority for loan approval. Reviews loan approval letter for accuracy.
• Obtains and reviews entity documentation to determine authorized signers for legal documentation.
• Ensures loan approval conditions are satisfied thoroughly and all lending policy conditions are satisfied and approved by appropriate authorized levels.
• Ensures all Bank requirements are met and documented.
• Maintains accurate and complete customer communication logs.
• Prepare Loan Documentation to reflect approved loan terms and consistency with Bank Policy and Procedures as well as compliance with governing regulatory authorities.
• Ensures Loan documentation complies with Banks operational requirements and can be services on Banks system of record.
• Coordinate document negotiations between borrower, attorney and account offices as appropriate and obtain approvals as required. Partners with the Credit Executives to resolve issues that arise, and interact with line management on escalations prior to ordering documents or boarding/funding.
• Deliver executable loan documents in accordance with account officer and borrower requirements.
• Ensure that work is completed within established SLAs.
15%: Work with Third Parties:
• Reviews preliminary title/title report and escrow instructions/sales contract for accuracy and to ensure Bank's lien is properly secured.
• Reviews all third party property reports for accuracy and relevant data.
• Responsible for interfacing with escrow, Title Company, loan officer, mortgage broker, Insurance Agent, and/or customer to relay loan approval and facilitate the loan closing.
• Prepare closing instructions and transmission of loan documents for recording to title/escrow.
15%: Loan Closing
• Review executed loan documents to ensure integrity of documents and proper execution.
• Responsible for ensuring that the Bank's lien is properly secured and acceptable title and hazard insurance is obtained, all conditions have been satisfied and signed off by appropriate authorized levels, and coordinate closing and funding of the loan.
• Preparation of funding documentation including but not limited to boarding data for data processing system, reconciliation of fees and deposits, and satisfaction of loan compliance issues.
10% - Lead and Influence
• Perform research and make recommendations to Manager as to best practices, process improvements, new product requirements, and system enhancement ideas.
• Grow and strengthen internal partnerships by championing the interests of business partners.
• Provide extraordinary customer service to internal and external customers, exhibiting competence, consistency, and operational excellence.
• Develop training scripts/ exercises for less experienced staff members.
• Function with a high degree of independence.
10% Risk and Compliance:
• Ensure adherence to Bank policies related to credit and compliance, such as: Know Your Customer (KYC), Anti-Money Laundering (AML), Compliance Testing, Risk Management support, due diligence requirements, Risk grading, and Basel II & Basel III compliance
Qualifications
• Technical knowledge to include a thorough understanding of the commercial loan process, loan accounting, and complex commercial loan documentation, including real estate.
• Computer literate, with proficiency in MS Office/Word/Excel/Access in the Windows environment.
• Well-developed communication skills and demonstrated customer service ability.
• Able to communicate effectively with all internal business partners and external customers.
• Thorough knowledge of bank policies, legal/ regulatory environment, and industry standards.
• Typically requires a high school diploma or G.E.D. and 7+ years of technical experience in loan operations and/ or documentation.
• Ability to work in a fast-paced, high-volume environment. Ability to work independently and to make informed decisions. Strong reasoning and analytical skills. Ability to follow instructions with attention to detail.
• Exceptional verbal, written and interpersonal communication skills.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.
We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.
A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it's the bank's policy to only inquire into a candidate's criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses.