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Administrative Assistant
OppenheimerFunds
New York, NY, United States
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Company Description
OppenheimerFunds values the talented and diverse workforce we've cultivated over the years. Our nearly 60-year history includes a strong tradition of providing innovative investment ideas and a world-class experience for the individuals, institutions and financial advisors we serve. Our strong foundation is built on collaboration, creativity, and the extraordinary people who play an integral role in our success every day.
Job Description
OppenheimerFunds (“OFI”) is looking for an Administrative Assistant whose primary responsibility is to provide administrative support to the Chief Strategy Officer. The duties will also include, but are not limited to, meeting planning, compilation and distribution of materials for various meetings, drafting of memos and reports, filing and maintaining departmental contact & distribution lists, managing calendars, maintaining travel schedules, preparing expenses, etc. Additional responsibilities include, but are not limited to, special strategic projects, market research, and presentation development.
Responsibilities:
• Meeting organization including, but not limited to, agenda development, scheduling meetings and venues (incl. food & beverage), coordinating travel, coordinating mailings, and etc.
• Maintaining and organizing key documents, including records of meeting notes, monthly reporting books, etc.
• Approve expenses, code invoices, and manage budgets and expense analysis
• Maintaining time off calendar
• Coordinating annual HR and Finance related processes for the department
• Provide strategic market research and analysis
• All other duties as assigned
Qualifications
• 2+ years of relevant work experience in the Mutual Funds or Financial Services industry
• Experience with managing contracts (Non-Disclosure agreements, managing the process, cross referencing invoices, working with Accounts Payable)
• Advanced PowerPoint presentation skills
• Must be able to deal with multiple concurrent tasks in an environment of rapidly changing priorities
• Must be able to work independently
• Excellent organization, time management, and interpersonal skills
• Positive independent judgment and initiative
• Ability to communicate in clear language both verbally & in writing.
• Positive attitude and professional demeanor
• Ability to interact with internal and external executives
• Ability to handle confidential matters with discretion
• Ability to prioritize and multi-task
• Ability to remain calm and flexible with respect to deadlines
• Excellent knowledge of memo writing, Outlook, Microsoft Word, Excel and PowerPoint
• Mutual Funds and or finance background a plus
Additional Information
We are a dynamic firm that values teamwork and collaboration, and true to our history, we encourage independent thinking and provide ample opportunities for our people to stand out and make a difference. With offices in New York, Denver, Rochester and Dallas, we work hard to turn our unconventional wisdom into value for investors and pursue excellent results for ourselves and our firm. Learn more about the culture and opportunities at OppenheimerFunds here: https://careers.oppenheimerfunds.com
OppenheimerFunds and its subsidiaries and affiliates provide equal employment opportunity to all qualified individuals without regard to age, color, disability, gender, marital status, national origin, race, religion, sexual orientation, gender identity and expression, physical or mental disability, genetic predisposition or carrier status, veteran status, or any other characteristic protected by law in all employment functions including recruitment, evaluation, selection, promotion, compensation, benefits, training, and termination of employment.
Note that this posting is intended for individual applicants. Search firms or agencies should visit our vendor management partner at http://www.recruitalliance.com for more information about doing business with OFI.