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Executive Secretary
Fidelity Investments
Westlake, TX, United States
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The Team
The position of Executive Assistant is a fast-paced role working directly with VP’s of the FFIO leadership team to support them in their daily routine to achieve strategic initiatives. This role reports to the Administrative Shared Services Manager.
The Expertise You Have
• Must have 3-5 years of administrative experience
• Fidelity experience is strongly preferred
• Associate’s degree is strongly preferred
The Skills You Bring
• Highly professional demeanor and previous corporate environment experience required
• Strong team player to work as integral member of Administrative Shared Services Team
• Detail oriented with exceptional organizational skills
• Ability to work independently with strong sense of ownership
• Ability to handle many tasks simultaneously and prioritize assignments with conflicting deadlines
• Ability to be flexible to changing priorities
• Ability to take initiative in a fast-paced environment
• Strong interpersonal skills with a proven track record of working cooperatively and effectively with various personalities and levels of management and support staff
• Strong oral and written communication skills
• Sound judgment, respect for confidential issues, discretion and diplomacy
• Expert level knowledge of Microsoft Suite products including Word, Excel, PowerPoint, and Outlook
• Expertise with document sharing applications (preferably SharePoint and Office 365)
The Value You Deliver
Calendar Management
• Coordinate internal and external meetings
• Reserve appropriate conference/team rooms, and include audio/video connectivity details
• Partner with other FPCMS administrative staff to align schedules
• Resolve scheduling conflicts, as they arise
Travel
• Coordinate domestic and international business travel logistics, including hotel, air, rental car, and passport/visa processing
• Prepare travel and entertainment expense reimbursement requests in a timely manner, in compliance with corporate policies and procedures
Other
• Coordinate catering requests: scheduling, delivery/clean up
Company Overview
At Fidelity, we are focused on making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and valueour associates for their unique perspectives and experiences. For information about working at Fidelity, visit Fidelitycareers.com
Fidelity Investments is an equal opportunity employer.