This job has expired, please see additional jobs below
Administrative Assistant
Estee Lauder
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
Administrative Assistant, Global Creative
PRINCIPAL OBJECTIVE:
The Administrative Assistant for Creative will provide administrative support to the Senior Vice President, Global Creative Direct as well as the VP, Digital Creative. This position will also support department projects and initiatives as needed and directed by SVP.
ACCOUNTABILITIES:
Provide day-to-day administrative support to the SVP and VP including but not limited to:
-Schedule and maintain calendar via outlook and keep SVP/VP on schedule.
-Arrange & organize domestic and international travel including travel itineraries, visas, etc.
-Screen incoming telephone calls and relay detailed messages as appropriate and redirect callers as needed.
-Monitor mail/email/fax, sort/file, respond and act accordingly.
-Prepare, edit and distribute memos and emails as needed.
-Communicate with senior management across departments and brands in a professional manner.
-Route/file/organize documents/magazines.
-Create and maintain filing system; update and maintain contact database.
-Update departmental email distribution lists and organization chart.
-Coordinate meeting rooms, video conferences and catering as required.
-Order and organize all office supplies. Responsible for messenger service and UPS.
-Coordinate office services requests as needed.
-Coordinate preparation and shipment of all materials for sales and strategy meetings as needed.
-Handle additional responsibilities and projects as required.
Qualifications
-At least 1+ years of relevant work experience.
-MAC Proficiency a must
-College degree or administrative equivalent.
-Superior organizational skills.
-Excellent communication and interpersonal skills.
-Proficient computer skills including Microsoft Office applications – Outlook, Word, Excel, PowerPoint.
-Must have ability to handle numerous tasks in an efficient and timely manner.
-Ability to handle confidential matters.